HUDBlast February 8, 2011

For an archive of HUDBlasts visit RBD online at

Maintaining the EIV Master File

As we continue to deliver EIV training classes, we find that we get more and more questions about the EIV Master File.  The EIV Master File includes:

  • The Identity Verification Reports (Failed Pre-Screening and Failed Verification) which must be reviewed monthly
  • The Deceased Tenant Report which must be reviewed at least quarterly
  • The Multiple Occupancy Report which must be reviewed at least quarterly
  • The New Hires Report which must be reviewed at least quarterly

Note from RBD:  Other income verification reports such as the residents’ Income Summary and Income Detail Reports are maintained in the resident files not in the EIV Master File.

The number one question is  “What information is supposed to be in the EIV Master File and what information is supposed to be in the Tenant File?”

It seems that some of you are including all of the detailed information about resident notices, resident interviews and attempted verification in the EIV Master File.  If that practice continues, you will have a HUGE EIV Master File.  When reviewing HUD’s instruction in HUD Notice 10-10, you should note that HUD advises owner/agents to make notes on the reports in the EIV Master Files and to include detailed information in the Tenant Files. 

Based on a suggestion from one of our students (thanks, Ann-Marie!), we have created a new document to explain our interpretation of HUD’s requirements.  This document gives a breakdown, by report, explaining what should be in the EIV Master File and what should be in the resident file.  You can find this document on our web site at:

As always, we welcome any feedback you have.

To register for training, visit our web site at of contact our Training Coordinator (Larue Marin) at 770-426-0577 or email her at


To sign up for the HUDBlast, visit our web site at  Just enter your email address in the box in the center of the home page.  You can view previously posted HUDBlasts from our web site at


We also encourage you to sign-up for the Listserv, so you can receive current RHIIP related information from HUD You can view the RHIIP Tips Archives, under "Listserv-Multifamily RHIIP Tips" at


RBD does not act as a legal advisor nor as a regulatory governing agency.  The recipient should understand that any materials or comments contained herein are not designed for, nor should be relied upon as a source of legal guidance or as a final authority with respect to any particular circumstance. Ross Business Development, Inc. makes no warranty of merchantability or fitness for a particular purpose or any other warranty of any type. Owners and management should seek competent legal advice in developing and carrying out policies and procedures.  While we have been diligent in our efforts to provide comprehensive and accurate regulatory information, Ross Business Development, Inc. shall not be responsible for errors or inaccuracies.