Our FASTForms individual forms are designed to provide you with comprehensive policies designed to document options your compliance team should consider when developing new rules. Your staff (and legal counsel when appropriate) may choose which options to keep, which options to delete and which options to modify.
Residents who have received improper payments due to failure to report, must return assistance-paid-in-error to HUD. This sample agreement outlines the requirements and payment plan and penalties for failure to meet the terms of the agreement. This form has been updated based on customer comment.
Application Live-in Aide
$75
You are not required to have a special application for Live-in Aides. This is a sample questionnaire that can be used. Keep in mind that there is a difference between a live-in aide and an overnight caregiver. Specifically, the Live-in Aide uses the unit as their sole residence.
Checklist Home Visit
$20
For owner/agents who conduct a Home Visit as part of the screening process. Use this checklist to ensure consistent reviews that are not subjective based on the person completing the review.
Checklist Unit Inspection Annual
$20
This checklist was created to help prepare for the MOR and to assist in documenting the unit inspection process. Be sure to review and modify to reflect your company’s process. HUD also provides a different unit inspection form.
Checklist Unit Inspection Make Ready
$20
This sample make-ready checklist provides a comprehensive list of tasks to be completed after a unit is vacated. If you don’t have a make-ready checklist, this sample should help you develop one. These checklists were created to assist in documenting the make ready process. Be sure to review and modify to reflect your company’s process. If your property is working to improve energy efficiency, you may want to add any relevant tasks as part of the make ready process.
Checklist Unit Inspection Move In
$20
This checklist was created to help prepare for the MOR and to assist in documenting the unit inspection process. Be sure to review and modify to reflect your company’s process. HUD also provides a different unit inspection form.
Checklist Unit Inspection Move Out
$20
This checklist was created to help prepare for the MOR and to assist in documenting the unit inspection process. Be sure to review and modify to reflect your company’s process. HUD also provides a different unit inspection form.
Incident Report Grievance
$20
This form can be used by residents to report any grievance.
Lease Addendum Right to Pet S8 Elderly
$50
Section 8 properties with an elderly designation (not preference) must create a "Right to a Pet" Addendum if using HUD Model Lease 90105A. This sample uses wording providing in the other HUD 90105 leases. This IS NOT a pre-approved addendum. You must obtain approval before implementing.
MOR A2 Crime Incident Report
$25
This sample form allows you to provide a list of criminal activity that occurred on the property in the last 12 months. If you track this information using your own forms, provide your own versions to the Reviewer.
MOR Addendum A File Checklist Fillable
$50
HUD Form 9834 Addendum A is used by Reviewers to conduct the file audit. This Worksheet has been provided to assist you with your own file audit which can be conducted before the MOR. This is a form that has been “locked”. The password needed to unlock the form so that you can edit is 9834.
MOR Addendum A File Checklist with References
$250
Addendum A with HUD references. You can edit and incorporate your own policies if you wish to do so.
MOR Binder Master
$750
The MOR Binder Master includes references to HUD guidance. We used HH 4350.3 R1, C4, HUD’s Monthly Activity Transmission (MAT) Guide, HUD’s RHIIP ListServ and various memos and Notices to create these documents. Owner/agents should use the MOR Binder Master as a reference when creating the MOR Binder for the property.
MOR Binder Property
$200
For use in individual property MOR Binders. HUD Form 9834 Section II is used by Reviewers to conduct the onsite review. This Worksheet has been provided to assist you with your own pre-audit which can be conducted before the MOR. This is a form that has been “locked”. The password needed to unlock the form so that you can edit it is 9834.
After you have completed your Master Binder to establish corporate wide policies and procedures, each property can use this form to create their own MOR Binder. Property Managers should complete the questions and insert appropriate documents as indicated on this form. We do not recommend that you use the Binder Master with References for this purpose. This document has been set up as a form that can be “locked” by Restricting editing from the “Review” tab. Once you are done customizing this form, you can lock it and distribute it to other properties in your portfolio if appropriate. The password needed to unlock the form so that you can edit it is 9834.
MOR C5 Make Ready Analysis
$20
This is a form that can be used to provide your Reviewer with information about your unit make ready process. Provide information about units that have been vacated and “made ready” within the last 12 months. Depending on your software provider and the options you have implemented, you may be able to generate a report that provides the same information. If so, you should use the software generated report.
MOR C5 Preventative Maintenance Schedule
$20
This is an MOR form that can be used to set up a Preventative Maintenance Schedule. If you already have a way to show the Reviewer your Preventative Maintenance Schedule, use your current process. If you don’t, this form may assist you with setting up and documenting a new schedule.
MOR C5 Unit Inventory
$20
This Excel Spreadsheet can be used to track inventory in each individual unit and inventory throughout the property. Please note: Tabs on the bottom of the workbook separate property inventory and unit inventory. We have entered sample data in this form. If you choose to use this form, delete the sample data and enter your own data. Depending on your software provider and the options you have implemented, you may be able to generate a report that provides the same information. If so, use the software generated report.
MOR C6 Vacancy
$20
If applicable. This is a placeholder that allows you to insert a description of any issues that may be contributing to high vacancy. Use this placeholder to add this information to the MOR Binder.
MOR E14 AFHMP Review
$20
Use this form to document review of your Affirmative Fair Housing Marketing Plan when no updates are required.
MOR E16 Eviction Analysis
$20
This is a form that can be used to provide your Reviewer with information about any evictions pursued in the last 12 months. Provide information about the reasons evictions were initiated, who handled the eviction, and the cost within the last year. Depending on your software provider and the options you have implemented, you may be able to generate a report that provides the same information. If so, you should use the software generated report.
MOR F24Tenant Services
$20
This is a form that can be used to provide your Reviewer with the list of services provided to residents. You may already be tracking this information using your own form. If so, use that version. If not, this may help you organize information about services provided to residents.
MOR G25 Staff Training
$20
This is a sample policy that explains how training is handled for staff and how industry updates are communicated. This also provides a tool for you to show staff training history for the last year. You may already have your own policy and may be tracking this information using your own form. If so, use your own versions. If not, this may help you organize information about training requirements. If you wish to use this version, be sure to review and modify to reflect your company’s process.
Notice Inspection Annual
$20
This is a sample notice that can be used to advise residents of a pending unit inspection. If you already have unit inspection notices, insert your current versions to show the Reviewer how you notify residents of upcoming inspections. If you wish to use this version, be sure to review and modify to reflect your company’s process.
Notice Inspection Annual Failed
$20
This is a sample notice that can be used to advise residents that they failed unit inspection. If you already have unit inspection notices, insert your current versions to show the Reviewer how you notify residents that they failed their inspection. If you wish to use this version, be sure to review and modify to reflect your company’s process.
Notice Inspection Annual Passed
$20
This is a sample notice that can be used to advise residents that they passed unit inspection. If you already have unit inspection notices, insert your current versions to show the Reviewer how you notify residents that they passed their inspection. If you wish to use this version, be sure to review and modify to reflect your company’s process.
Notice Lease Violation Failure to Report a Change in Employment or Income
$20
This is a sample notice used to advise residents when you suspect that they have not disclosed a change in income or family composition. The notice must be in compliance with HH 4350.3 R1, Paragraph 7-12. This notice also contains information about the penalty for failure to report which includes termination of assistance and possible eviction.
Notice of MOR Inspection
$20
Owner/agents may provide this notice to residents to advise them that a reviewer may contact them to ask about the condition of the unit. A work order request is attached.
Notice of Unit Inspection During Management & Occupancy Review
$20
Owner/agents can use this notice to advise residents that a reviewer may be entering their apartment for inspection. This notice also includes a work order request that residents may provide to management staff to advise them of items that need attention.
Notice Requirement to Sign 9887
$20
Use this notice to notify residents who are turning 18 of their requirement to sign HUD Form 9887/9887A.
Notice Termination of Tenancy Lease Violation Material
$20
Use this sample notice when a resident commits a material lease violation.
Policy Bullying Template
$200
This sample policy is designed to assist you in developing your own policy prohibiting bullying.
Policy Grievance for RAD Component 1 Template
$100
This sample policy is designed to assist you in developing your own standard Grievance Policy. Language included in this sample conform to required language provided in HSG Notice 17-03.
Policy Grievance Template
$100
This sample policy is designed to assist you in developing your own standard Grievance Policy.
Policy Maintenance
$300
This sample policy is designed to assist you in developing your own standard Maintenance Policy.
Policy Recordkeeping eStorage
$200
This sample policy is designed to assist you in developing your own standard Recordkeeping Policy.
Policy Recordkeeping Paper Files
$100
This sample policy is designed to assist you in developing your own standard Recordkeeping Policy.
Policy Rent Collection
$200
This sample policy is designed to assist you in developing your own standard Rent Collection Policy.
Policy S504 Grievance Template
$200
This sample policy is designed to assist you in developing your own standard Section 504 Grievance Policy.
Policy Security
$300
This sample policy is designed to assist you in developing your own standard Security Policy.
Policy Tenant Organization Template
$200
This sample policy is designed to assist you in developing your own standard Tenant Organization Policy.
Policy Training
$200
This sample policy is designed to assist you in developing your own standard Staff Training Policy.
Policy Unit Inspection
$300
This sample policy is designed to assist you in developing your own standard Unit Inspection Policy.
Security Employee Forms Checklist WASS
$20
Use this spreadsheet to make sure you have all documents required for the management and occupancy review.
