Effective August 1, 2016, the Tenant Rental AssistanceCertification System [TRACS] is completing the transition to a new protocol forweb services using WSDL (Web Services Description Language) under TRACS'integrated Multifamily Access eXchange (iMAX) system. TRACS has been runningboth the old and new systems in parallel for some months and will turn off theold system the night of July 31.
iMAX is a web-based communication system that providesContract Administrators (CAs), Owners, Management Agents, and Service Bureausthe ability to transmit electronic tenant (50059, 50059A) andvoucherdata(52670) files to HUD/TRACS and to each other.
TRACS' new WSDL protocol updates the existingiMAX webservice and requires a software update to be able to send and receive filessuccessfully. Many software vendors have already updated their software. If youare not sure whether your software has been updated, check for communicationsfrom your vendor or contact their technical support.
We would suggest that owner/agents closely monitortransmissions by checking the WASS/TRACS Certification Query and Voucher Queryto make sure transactions are received and processed successfully. This isespecially true if you are reporting directly to HUD.
If you are reporting to a CA, and you are not using updatedsoftware on August 1, the CA will not see your files. Check your TRACS messagescarefully to make sure your transmissions have succeeded.
If you do not have access to TRACS in Secure Systems,contact the property WASS Coordinator and ask them to provide you access to theTRACS certification and voucher information.
Note: Coordinators andUsers with access to TRACS or iMAX must sign the TRACS generated Rules ofBehavior and must complete the Cyber Awareness Challenge training at leastannually. (http://iatraining.disa.mil/eta/cyberchallenge/launchpage.htm)
Join Us For Online Training InJuly & August
(Classes are filling Fast!)
|AR / IR &Terminations(Class length 2.5 hours)||August 16, 2016|
Students who register and attend the entire class will receive a certificate ofcompletion.
For additional information or to register, visit our web site athttp://www.rbdnow.com/onlinetraining.htm
Training materials and sample forms are provided to facilitate instruction. Theclass is delivered online (this is not a conference call). Students must haveworking speakers. Classes are live, interactive classes and students may askquestions during the class.
An email address is available for students who have questions after thetraining.
SinceHUD has indicated that we should expect an increase in the number of Management& Occupancy Reviews (MOR) conducted in 2016, we have created a class to allowowner/agents and property managers to take a step back and review HUD'smultifamily occupancy requirements. This is not a review of basic requirements,but rather a discussion about best practices designed to help you identifycommon mistakes that may otherwise be revealed during the MOR.
Trainingincludes sample forms, notices and checklists.
To sign up for the HUDBlast,visit our web site atwww.rbdnow.com. Just enter your email address in the box in the center ofthe home page.You canview previously posted HUDBlasts from our web site athttp://www.rbdnow.com/hudblasts.htm
We also encourage you to sign-up for theListserv, so you can receive current RHIIP related information from HUDhttp://www.hud.gov/subscribe/mailinglist.cfm.You canview the RHIIP Tips Archives, under "Listserv-Multifamily RHIIP Tips" athttp://www.hud.gov/offices/hsg/mfh/rhiip/mfhrhiip.cfm
RBD does not act as a legal advisor nor as a regulatory governingagency. The recipient should understand that any materials or commentscontained hereinare not designed for, nor should be relied upon as a source oflegal guidance or as a final authority with respect to any particularcircumstance. Ross Business Development, Inc. makes no warranty ofmerchantability or fitness for a particular purpose or any other warranty of anytype. Owners and management should seek competent legal advice in developing andcarrying out policies and procedures. While we have been diligent in ourefforts to provide comprehensive and accurate regulatory information, RossBusiness Development, Inc. shall not be responsible for errors or inaccuracies.