12/2017 Voucher Requirement

Double Check to Avoid Delayed Voucher Payments

Don’t Risk Interruption of Voucher Payments

DUNS/TIN Number Compliance is Mandatory

In RHIIP ListServ 380, HUD announced that, starting with the December 2017 voucher, owner/agents must include the property DUNS Number and TIN as part of the Voucher Monthly Activity Transmission (MAT) record. 

The Tenant Rental Assistance Certification System (TRACS) will return a FATAL error if the DUNS and TIN numbers are not included in the voucher record. The property will not receive payment until the voucher is corrected and the numbers are provided. This means that the voucher will not be paid until the information is correct. 

The DUNS/TIN numbers are not printed on the paper 52670. Most software vendors allowed you to add your DUNS and TIN Numbers when TRACS version 2.0.2D was released. 

Please check the DUNS/TIN numbers entered in your site software.  It has come to our attention that some owner/agents added fake information in order to bypass the entry requirements in site software. Some examples include use of all x’s and all 1’s. 

Since validation was not fully implemented, vouchers continued to be processed. 

Please note, starting with the December 2017 voucher, the DUNS and TIN Number MUST be valid. 

Also, be sure your records are certified in the System for Award Management (SAM). 

There is no registration fee for SAM. Beware of organizations that tell you that there is a required fee to register or certify. There are businesses that will assist in registration for a fee, but you are not required to make payment to any DUNS or SAMS representatives for purposes of contracts, grants, or cooperative agreements.

Go to the SAMS web site to check your status at https://www.sam.gov/portal/SAM/#1Note: Effective June 2017, you can no longer access the System for Award Management (SAM) using Internet Explorer (IE) Versions older than IE11. You either need to upgrade to an Internet Explorer version of IE11 or higher, or access SAM with another supported browser type (Chrome, Firefox, Safari, etc.).

For those of you who are unfamiliar with the SAMS system, you can find additional information on HUD’s web site at https://www.hudexchange.info/resources/documents/DUNS-Number-and-SAM-Instructions.pdf.

To view the memo, visit HUD’s web site at https://portal.hud.gov/hudportal/documents/huddoc?id=DUNS_TRACS_MEMO.PDF