Ross Business Development

Application Live-in Aide

$75

You are not required to have a special application for Live-in Aides. This is a sample questionnaire that can be used. Keep in mind that there is a difference between a live-in aide and an overnight caregiver. Specifically, the Live-in Aide uses the unit as their sole residence.

Consent Contact Electronic

$20

This document can be used to obtain alternative contact information for each resident. Alternative contact information could be cell phone numbers, email addresses, etc. This allows you to email or text information to each resident and to provide documents in electronic format versus paper except as required by regulation.

Incident S504 Grievance

$20

This form can be used by residents to report any grievance based on the presence of a disability in compliance with S504.

Lease Addendum Accessible Unit

$50

This lease addendum is provided when no applicant requires the features of an accessible unit and the owner/agent offers the unit to the next eligible family on the waiting list. When that family does not require the features of an accessible unit, the family should be required to agree to move to another unit if an applicant who needs the accessible features applies. Another unit must be available before the resident is asked to transfer. This addendum also specifies that the cost to transfer is the responsibility of the resident.

Lease Addendum Larger Unit

$50

Use this Addendum when a new family is being moved in to a unit that is too large based on occupancy standards. Per HUD rules, this is only done when no one on the waiting list needs a unit of the same size. This Addendum indicates that the resident agrees to move to an appropriate size unit if one becomes available and if an applicant on the waiting list needs the larger unit. The Addendum also stipulates that the resident will pay moving expenses. As with all addendums, the owner/agent must obtain HUD approval before implementing this Addendum.

Lease Addendum Live-in Aide PRAC

$50

Live-in Aide Addendums are strongly recommended by HUD. Any new addendum must be approved by HUD before you begin using it. If you wish to implement a Live-in Aide Addendum, this version may assist you in developing your own version. This IS NOT a pre-approved addendum. You must obtain approval before implementing.

Lease Addendum Live-in Aide S8

$50

Live-in Aide Addendums are strongly recommended by HUD. Any new addendum must be approved by HUD before you begin using it. If you wish to implement a Live-in Aide Addendum, this version may assist you in developing your own version. This IS NOT a pre-approved addendum. You must obtain approval before implementing.

Notice RAM Approval

$20

This document can be used to notify and applicant or resident that a requested a reasonable accommodation or modification has been approved.

Notice RAM Approval Live-in-Aide Former Resident

$20

Use this form when you are approving a live-in aide and the live-in aide is currently a household member. The owner/agent should still collect a Live-in Aide application and all household members should sign a HUD Approved Live-in Aide Addendum.

Notice RAM AssistAnimalApproval

$20

This document can be used to notify and applicant or resident that a requested a reasonable accommodation or modification has been approved.

Notice RAM AssistAnimalDenial

$20

This document can be used to notify an applicant or resident that a requested a reasonable accommodation or modification has been denied.

Notice RAM Denail Medical Marijuana

$20

This is a Notice Of Denial provided to residents who have requested a reasonable accommodation to use marijuana on a federally funded/assisted property.

Notice RAM Denial

$20

This document can be used to notify an applicant or resident that a requested a reasonable accommodation or modification has been denied.

Notice RAM Denial Live In Aid

$20

This document can be used to notify an applicant or resident that a requested live-in aide has been denied.

Notice RAM Denial Snowbird

$20

This document can be used to notify an applicant or resident that a requested to receive subsidy in two units to avoid cold winter weather has been denied.

Notice RAM Offer Denied After Appeal

$20

Use this Notice after a Ram Denial Appeal Meeting to advise residents that a RAM request is denied.

Notice RAM Request Additional Information

$20

This document can be used to notify an applicant or resident that you need additional information regarding a requested a reasonable accommodation or modification.

Notice RAM Request Meeting

$20

This document can be used to request a meeting with an applicant or resident who has requested a reasonable accommodation or modification.

Notice RAM Resident Denied First Offer

$20

These documents can be used when an owner/agent attempts to fulfill a request for a reasonable accommodation, but the resident refuses to accept the accommodation (e.g. when a resident refuses an offered unit that seems to meet the requirement).

Notice RAM Resident Denied Offer Final

$20

These documents can be used when an owner/agent attempts to fulfill a request for a reasonable accommodation, but the resident refuses to accept the accommodation (e.g. when a resident refuses an offered unit that seems to meet the requirement).

Notice RAM Resident Denied Second Offer

$20

These documents can be used when an owner/agent attempts to fulfill a request for a reasonable accommodation, but the resident refuses to accept the accommodation (e.g. when a resident refuses an offered unit that seems to meet the requirement).

Policy RAM Template

$300

This sample policy is designed to assist you in developing your own standard Reasonable Accommodation and Modification (RAM) Policy.

Policy S504 Grievance Template

$200

This sample policy is designed to assist you in developing your own standard Section 504 Grievance Policy.

Reasonable Accommodation/Modification Record

$50

This is a summary record documenting RAM requests and the owner/agent's response to such requests.

Reasonable Accommodation/Modification Request

$50

This sample form can be used by residents and/or applicants to request a reasonable accommodation or modification. Owner/agents may not require a resident or applicant to complete a form, but doing so makes it easier to identify the accommodation or modification being requested.

Registration Animal

$50

Use this sample form if you want to require that residents register pets and/or assistance animals.

Registration Caregiver

$50

Use this sample form if you want to require that residents register any caregiver that will frequently visit the property.

S504 Coordinator Contact

$20

Use this form to post information or provide an electronic notification about your Section 504 Coordinator. You are required to assign a Section 504 Coordinator if you employ 15 or more people regardless of their locations or duties. See HH 4350.3 R1, Paragraph 2-29 for additional information.

Security EIV Owner Authorization

$20

EIV Coordinators must receive written permission from property owners before attempting to establish EIV Coordinator access for any property. This is a sample memo that can be completed and sent to the owner for signature. This notice should be provided on owner letterhead. An owner/authorization letter must be available for review at HUD’s request.
DO NOT SEND THIS LETTER TO HUD UNLESS SPECIFICALLY ASKED TO DO SO. Failure to produce an owner authorization at MOR will result in a finding. In addition, EIV access will be terminated until such authorization can be produced.

Verification Oral Phone

$20

If you conduct oral or phone verification, you must do so in compliance with HH 4350.3 R1, Paragraph 5-18. This form helps you document phone verification in compliance with HUD requirements.

Verification Oral Phone Investment

$20

Use this form when collecting verification information by phone by contacting the bank or financial institution in charge of managing a resident’s IRA or 401K account.

Verification RAM Disability & Need Accessible Unit

$20

This sample form can be used if the disability is not known or obvious and you need to verify the need for an accessible unit.

Verification RAM Disability & Need Altered Bath

$20

This sample form can be used if the disability is not known or obvious and you need to verify the need for an altered bath.

Verification RAM Disability & Need Alternative Flooring

$20

This sample form can be used if the disability is not known or obvious and you need to verify the need for alternative flooring.

Verification RAM Disability & Need Assigned Parking

$20

This sample form can be used if the disability is not known or obvious and you need to verify the need for assigned parking.

Verification RAM Disability & Need Assistance Animal

$20

This sample form can be used if the disability is not known or obvious and you need to verify the need for any assistance animal.

Verification RAM Disability & Need Assistance Animal No Pets

$20

This sample form can be used if the disability is not known or obvious and you need to verify the need for any assistance animal when the property has a no pets policy.

Verification RAM Disability & Need Companion Animal

$20

This sample form can be used if the disability is not known or obvious and you need to verify the need for a companion animal.

Verification RAM Disability & Need Companion Animal Plus Pet

$20

This sample form can be used if the disability is not known or obvious and you need to verify the need for a companion animal when the resident already has a pet.

Verification RAM Disability & Need Different Unit Light

$20

This sample form can be used if the disability is not known or obvious and you need to verify the need for a unit with different light - such as a unit facing north or an interior unit.

Verification RAM Disability & Need Dishwasher

$20

This sample form can be used if the disability is not known or obvious and you need to verify the need for a dishwasher when the unit is not equipped with a dishwasher

Verification RAM Disability & Need ECigarettes

$20

This sample form can be used if the disability is not known or obvious and you need to verify the need for use of e-cigarettes.

Verification RAM Disability & Need First Floor Unit

$20

This sample form can be used if the disability is not known or obvious and you need to verify the need for a unit on the first floor

Verification RAM Disability & Need for Air Conditioner

$20

Use this RAM verification when a unit does not have central air conditioning but the owner/agent provides some means of cooling a unit. This verification asks about additional cooling units necessary to address the symptoms or side effects of a disability. This version is used when an owner/agent must verify both the disability and the need.

Verification RAM Disability & Need General

$20

This sample form can be used if the disability is not known or obvious and you need to verify the need for a requested accommodation

Verification RAM Disability & Need Guest Assistance Animal

$20

This sample form can be used if the disability is not known or obvious and you need to verify the need for a requested accommodation

Verification RAM Disability & Need Larger Unit

$20

This sample form can be used if the disability is not known or obvious and you need to verify the need for a larger unit - often a unit with more bedrooms than set forth in the property occupancy standards.

Verification RAM Disability & Need Smoking in Nonsmoking

$20

This sample form can be used if the disability is not known or obvious and you need to verify the need to smoke in a non-smoking unit.

Verification RAM Disability & Need Snowbird

$20

This sample form can be used if the disability is not known or obvious and you need to verify the need to allow someone to violate the extended absence policy during winter months and live in a warmer climate.

Verification RAM Disability & Need Waive Leash

$20

This sample form can be used if the disability is not known or obvious and you need to verify the need to waive a standard leash law.

Verification RAM Disability & Need Washer Dryer

$20

This sample form can be used if the disability is not known or obvious and you need to verify the need for a washer and dryer when the unit is not equipped with a washer and dryer.

Verification RAM Need Accessible Unit

$20

This sample form can be used if the disability is known or obvious and you need to verify the need for an accessible unit.

Verification RAM Need Altered Bath

$20

This sample form can be used if the disability is known or obvious and you need to verify the need for an altered bath.

Verification RAM Need Alternative Flooring

$20

This sample form can be used if the disability is known or obvious and you need to verify the need for alternative flooring.

Verification RAM Need Assigned Parking

$20

This sample form can be used if the disability is known or obvious and you need to verify the need for assigned parking.

Verification RAM Need Assistance Animal

$20

This sample form can be used if the disability is known or obvious and you need to verify the need for any assistance animal.

Verification RAM Need Assistance Animal Adding Another Animal

$20

This sample form can be used if the disability is not known or obvious and you need to verify the need for any assistance animal when the resident already houses one or more assistance animals.

Verification RAM Need Assistance Animal No Pets

$20

This sample form can be used if the disability is known or obvious and you need to verify the need for any assistance animal when the property has a no pets policy.

Verification RAM Need Assistance Animal Plus Pet

$20

This sample form can be used if the disability is not known or obvious and you need to verify the need for any assistance animal when the resident already houses a pet.

Verification RAM Need Bath in Accessible Apartment

$20

This sample form can be used if the disability is known or obvious and you need to verify the need to install a bath tub in an accessible unit with an accessible shower.

Verification RAM Need Caregiver Not Live-in Aide

$20

This sample form can be used if the disability is known or obvious and you need to verify the need for an overnight caregiver.

Verification RAM Need Companion Animal

$20

This sample form can be used if the disability is known or obvious and you need to verify the need for a companion animal.

Verification RAM Need Companion Animal Plus Pet

$20

This sample form can be used if the disability is known or obvious and you need to verify the need for a companion animal when the resident already has a pet.

Verification RAM Need Different Unit Light

$20

This sample form can be used if the disability is known or obvious and you need to verify the need for a unit with different light - such as a unit facing north or an interior unit.

Verification RAM Need Dishwasher

$20

This sample form can be used if the disability is known or obvious and you need to verify the need for a dishwasher when the unit is not equipped with a dishwasher

Verification RAM Need ECigarettes

$20

This sample form can be used if the disability is known or obvious and you need to verify the need for use of e-cigarettes.

Verification RAM Need First Floor Unit

$20

This sample form can be used if the disability is known or obvious and you need to verify the need for a unit on the first floor.

Verification RAM Need for Air Conditioner

$20

Use this RAM verification when a unit does not have central air conditioning but the owner/agent provides some means of cooling a unit. This verification asks about additional cooling units necessary to address the symptoms or side effects of a disability. This version is used when an owner/agent must verify the need.

Verification RAM Need General

$20

This sample form can be used if the disability is known or obvious and you need to verify the need for a requested accommodation

Verification RAM Need Larger Unit

$20

This sample form can be used if the disability is known or obvious and you need to verify the need for a larger unit - often a unit with more bedrooms than set forth in the property occupancy standards.

Verification RAM Need Live-in Aide

$20

This sample form can be used when you need to verify the need for a live-in aide. See HH 4350.3 R1, Paragraph 3-6 for additional information.

Verification RAM Need Meal Delivery

$20

Use this form when the property has a mandatory meal program and a resident is requesting meal delivery as a reasonable accommodation.

Verification RAM Need Second Companion Animal

$20

This sample form can be used when you need to verify the need for a second companion animal. Because the disability is already known, you only verify the need.

Verification RAM Need Smoking in Nonsmoking

$20

This sample form can be used if the disability is known or obvious and you need to verify the need to smoke in a non-smoking unit.

Verification RAM Need Waive Leash Requirement

$20

This sample form can be used if the disability is known or obvious and you need to verify the need to waive a standard leash law.

Verification RAM Need Washer Dryer

$20

This sample form can be used if the disability is known or obvious and you need to verify the need for a washer and dryer when the unit is not equipped with a washer and dryer.

Verification Review of Documents

$20

If you conduct verification but you cannot copy the verification documents, you must note the file in a manner that is in compliance with HH 4350.3 R1, Paragraph 3-13. This form helps you document verification in compliance with HUD requirements.

FASTForms Individual Forms

Application Live-in Aide

Consent Contact Electronic

Incident S504 Grievance

Lease Addendum Accessible Unit

Lease Addendum Larger Unit

Lease Addendum Live-in Aide PRAC

Lease Addendum Live-in Aide S8

Notice RAM Approval

Notice RAM Approval Live-in-Aide Former Resident

Notice RAM AssistAnimalApproval

Notice RAM AssistAnimalDenial

Notice RAM Denail Medical Marijuana

Notice RAM Denial

Notice RAM Denial Live In Aid

Notice RAM Denial Snowbird

Notice RAM Offer Denied After Appeal

Notice RAM Request Additional Information

Notice RAM Request Meeting

Notice RAM Resident Denied First Offer

Notice RAM Resident Denied Offer Final

Notice RAM Resident Denied Second Offer

Policy RAM Template

Policy S504 Grievance Template

Reasonable Accommodation/Modification Record

Reasonable Accommodation/Modification Request

Registration Animal

Registration Caregiver

S504 Coordinator Contact

Security EIV Owner Authorization

Verification Oral Phone

Verification Oral Phone Investment

Verification RAM Disability & Need Accessible Unit

Verification RAM Disability & Need Altered Bath

Verification RAM Disability & Need Alternative Flooring

Verification RAM Disability & Need Assigned Parking

Verification RAM Disability & Need Assistance Animal

Verification RAM Disability & Need Assistance Animal No Pets

Verification RAM Disability & Need Companion Animal

Verification RAM Disability & Need Companion Animal Plus Pet

Verification RAM Disability & Need Different Unit Light

Verification RAM Disability & Need Dishwasher

Verification RAM Disability & Need ECigarettes

Verification RAM Disability & Need First Floor Unit

Verification RAM Disability & Need for Air Conditioner

Verification RAM Disability & Need General

Verification RAM Disability & Need Guest Assistance Animal

Verification RAM Disability & Need Larger Unit

Verification RAM Disability & Need Smoking in Nonsmoking

Verification RAM Disability & Need Snowbird

Verification RAM Disability & Need Waive Leash

Verification RAM Disability & Need Washer Dryer

Verification RAM Need Accessible Unit

Verification RAM Need Altered Bath

Verification RAM Need Alternative Flooring

Verification RAM Need Assigned Parking

Verification RAM Need Assistance Animal

Verification RAM Need Assistance Animal Adding Another Animal

Verification RAM Need Assistance Animal No Pets

Verification RAM Need Assistance Animal Plus Pet

Verification RAM Need Bath in Accessible Apartment

Verification RAM Need Caregiver Not Live-in Aide

Verification RAM Need Companion Animal

Verification RAM Need Companion Animal Plus Pet

Verification RAM Need Different Unit Light

Verification RAM Need Dishwasher

Verification RAM Need ECigarettes

Verification RAM Need First Floor Unit

Verification RAM Need for Air Conditioner

Verification RAM Need General

Verification RAM Need Larger Unit

Verification RAM Need Live-in Aide

Verification RAM Need Meal Delivery