Ross Business Development

Annual Recertification File Analysis

$20

Use this form when implementing Streamlined verification so you know which forms should be provided by each resident/family. Complete this analysis before finalizing the 120 Day Reminder Notice which requires you to notify residents which forms are to be provided.

Assets Rate of Return Worksheet

$25

Use this worksheet to calculate the projected rate of return for investments that earn income based on the stock market performance. Options are to 1) use the current year rate of return and project for a full year, 2) use the average rate of return for the two years prior to the year of the certification or 3) use the average rate of return for the three years prior to the year of the certification. Calculations are included and property management professionals only need to include values noted in green.

Checklist EIV Recertification

$20

Use this checklist to document review of EIV reports at Recertification.

Checklist File AR

$20

HUD does not provide a “HUD approved” File Checklist. This is a sample. It should be edited to conform to your management company’s policy and procedure.

Checklist Unit Inspection Annual

$20

This checklist was created to help prepare for the MOR and to assist in documenting the unit inspection process. Be sure to review and modify to reflect your company’s process. HUD also provides a different unit inspection form.

Citizen Declaration

$20

HUD does provide a Sample Citizenship Declaration in HUD Handbook 4350.3, Exhibit 3-5. This form was created using the sample as a model. We have opted to remove inquiries about gender since the release of the new Final Rule published as Equal Access to Housing in HUD Programs – Regardless of Sexual Orientation or Gender Identity. We have also removed the inquiry re: relationship to HOH since this information is gathered on the application

Citizen Eligibility Verification Consent

$20

HUD does provide a Sample Citizenship Verification Consent Form in HUD Handbook 4350.3 Exhibit 3-6. This form was created using the sample as a model.

Citizen Family Summary

$20

HUD does provide a Sample Family Summary in HUD Handbook 4350.3 Exhibit 3-4. This form has been designed to conform to that sample. We have opted to remove inquiries about gender since the release of the new Final Rule published as Equal Access to Housing in HUD Programs – Regardless of Sexual Orientation or Gender Identity. We have also removed the inquiry re: relationship to HOH since this information is gathered on the application.

Citizen Family/Owner Summary

$20

This form combines the Family Summary and the Owner Summary in to one form. Residents complete and sign and the property staff adds verification information.

Citizen Owner Summary

$20

HUD does provide a Sample Owner Summary in HUD Handbook 4350.3. This form has been designed to conform to that sample. We have opted to remove inquiries about gender since the release of the new Final Rule published as Equal Access to Housing in HUD Programs – Regardless of Sexual Orientation or Gender Identity. We have also removed the inquiry re: relationship to HOH since this information is gathered on the application.

Consent Contact Electronic

$20

This document can be used to obtain alternative contact information for each resident. Alternative contact information could be cell phone numbers, email addresses, etc. This allows you to email or text information to each resident and to provide documents in electronic format versus paper except as required by regulation.

Consent HUD Disclosure of EIV Information

$20

In HUD Notice 13-06, HUD clarified that EIV information can only be disclosed 1) to people participating in the certification process 2) only with written permission. HUD added a sample form with the release of the HUD Notice 11-21. Subsequently, this form was added to HH 4350.3 R1, C4, Exhibit 9-4 in December 2013. This requirement applies to adult household members. We have taken the PDF version in the notice and converted it to Microsoft Word.

Consent Income Projection

$20

This form can be used when a resident has worked for part of the year (e.g. schoolteacher, bus driver, etc.). This shows the rent difference between creating three certifications or one certification and allows the resident to choose the preferred method. This form is discussed in our RBD Online Training Workshop – Interim Recertification.

Consent Release General

$20

HUD does not provide a “HUD approved” general release document. HUD Form 9887 and 9887A provide some provisions for release of information. This is a sample general release form. It should be edited to conform to your management company’s policy and procedure. It is STRONGLY recommended that you seek legal counsel before implementing this form. State laws must be considered.

Consent Release Utility Usage Information

$20

HUD released a sample consent as part of HUD Notice 2015-04. This is a modified sample. It should be edited to conform to your management company’s policy and procedure.

Consent Release Utility Usage Information Cover

$20

HUD released a sample consent as part of HUD Notice 2015-04. This is a sample cover letter. It should be edited to conform to your management company’s policy and procedure.

Consent Utility Reimbursement to Utility Provider

$20

This form may be used to document a resident's consent to send any Utility Reimbursement to the Utility Provider

EIV Income Discrepancy Calculation Worksheet

$30

Use this Excel worksheet to document review of EIV Discrepancy Report at AR and IR.

Notice AR 120Day

$20

This is an alternate 120 Day Reminder Notice that is compliant with requirements set forth by HUD since the release of the current version of HH 4350.3.

Notice AR 60 Day Incomplete

$20

This notice is an alternative to HUD's 60 Day Notice. This is used when at least one resident has met with the owner/agent but information is still missing and the owner/agent cannot complete the AR until information or missing signatures are provided.

Notice AR 60Day

$20

This is an alternate 60 Day Reminder Notice that is compliant with requirements set forth by HUD since the release of the current version of HH 4350.3.

Notice AR 90 Day Incomplete

$20

This notice is an alternative to HUD's 90 Day Notice. This is used when at least one resident has met with the owner/agent but information is still missing and the owner/agent cannot complete the AR until information or missing signatures are provided.

Notice AR 90Day

$20

This is an alternate 90 Day Reminder Notice that is compliant with requirements set forth by HUD since the release of the current version of HH 4350.3.

Notice AR Initial Notice

$20

This is a modified version of HUD's Initial Notice of Requirement to Report that includes new required language. Use this at MI/IC and AR to advise tenants of their requirement to report annually for recertification.

Notice Ar No Response Alternative Contact

$20

This is used when AR tasks are completed by somebody other than the resident (e.g. Guardian or POA). Use this form when the alternative contact does not respond and the AR will be sent using the appropriate extenuating circumstance code.

Notice AR Requirement to Sign

$20

Use this sample notice to advise residents of the requirement to sign the AR.

Notice AR Requirement to Sign Extenuating Circumstances

$20

Use this sample notice to sign AR when certification was sent without signature due to extenuating circumstances.

Notice AR Requirement to Sign when AR is Late

$20

Use this sample notice when a resident reports after the deadline BUT BEFORE the anticipated AR date. The resident and family members are given a limited time to sign before assistance is terminated retroactive back to the AR date.

Notice AR Termination/Eviction in Process

$20

Use this sample notice when a resident is being evicted but the AR is still due and the owenr/agent wishes to continue to receive subsidy. CHECK WITH MANAGEMENT AND APPROPRIATE COUNSEL BEFORE USING THIS NOTICE. In some states, sending such a notice would negate the eviction in process.

Notice AR Unable to Sign

$20

Use this sample notice to advise residents that you are submitting an AR without signature due to extenuating circumstances and that they are required to sign upon return.

Notice Deductions Response for Dispute Regarding Credit Care

$20

This sample notice was created to assist when responding to a dispute when costs associated with Credit Care are not included on the 50059.

Notice Inspection Annual

$20

This is a sample notice that can be used to advise residents of a pending unit inspection. If you already have unit inspection notices, insert your current versions to show the Reviewer how you notify residents of upcoming inspections. If you wish to use this version, be sure to review and modify to reflect your company’s process.

Notice Inspection Annual Failed

$20

This is a sample notice that can be used to advise residents that they failed unit inspection. If you already have unit inspection notices, insert your current versions to show the Reviewer how you notify residents that they failed their inspection. If you wish to use this version, be sure to review and modify to reflect your company’s process.

Notice Inspection Annual Passed

$20

This is a sample notice that can be used to advise residents that they passed unit inspection. If you already have unit inspection notices, insert your current versions to show the Reviewer how you notify residents that they passed their inspection. If you wish to use this version, be sure to review and modify to reflect your company’s process.

Notice Noncitizen Rule Eligibility

$80

This Notice combines the forms necessary to determine noncitizen eligibility at application. Included are "Owner's Notice 1," "Notice of Requirement to Determine Noncitizen Eligibility," "Citizen/Noncitizen Declaration," "Family/Owner Summary" and the "Consent for Verification" combined as one document.

Notice of Requirement to Determine Noncitizen Eligibility

$20

This notice is required for Section 8 programs. Applicants must be notified of owner/agent's requirement to verify noncitizen eligibility

Notice Repayment Requirement to Sign

$20

This sample form lets residents know that 50059s and repayment agreements are ready for signature. The notice also advises that failure to sign will result in termination of assistance.

Notice Termination of Assistance Fail to Respond to Request to Report for AR

$20

This is an optional notice that can be sent 30 days before the anticipated AR effective date. The resident either has not responded or has not signed the 50059 and is subject to termination of assistance as of the day before the anticipated AR effective date.

Notice Termination of Assistance - Ineligible Student S8

$20

This Notice can be used to inform a resident that the family is no longer qualified for Section 8 assistance based on the Student Rule.

Notice Termination of Assistance AR Missing Signatures

$20

This sample notice can be used to advise residents that their assistance will be terminated if they do not provide signatures on the AR as required.

Notice Termination of Assistance Failure to Respond to Request to Recertify

$20

This sample notice can be used to advise tenants that you are missing information, signatures or both and that assistance will be terminated if such information is not provided by the response date.

Notice Termination of Assistance Noncitizen Eligibility

$20

Use this sample notice when a resident no longer qualifies for subsidy because of a change in noncitizen eligibility. Do not use this form for a PRAC.

Notice Termination of Assistance Requirement to Sign

$20

Use this Notice when the resident fails to comply with lease requirements and the result is Termination of Assistance. This Notice advises the resident that they must report to sign the Termination 50059A.

Notice Termination of Assistance Zero Assistance TTP Equal Gross Rent

$20

Use this sample notice when a resident no longer qualifies for subsidy - usually because of an increase in income. Do not use this form for a PRAC or for a Component 1 RAD.

Notice to HUD - Resident Failed to Report or Repay Improper Payment

$20

If an owner/agent suspects fraud or wishes to report default on a repayment, the owner/agent has the option of notifying HUD. Use this form to notify HUD or the CA when a resident refuses or fails to repay assistance-paid-in-error as required. This letter includes an area to enter an address for a Contract Administrator. Information about HUD’s IG Division can be found at http://portal.hud.gov/portal/page/portal/HUD/program_offices/oig You can also complete a Fraud form online at http://oig.hhs.gov/fraud/hotline/

Questionnaire AR

$50

This is a detailed questionnaire. The process, when using this questionnaire, is to have the HOH complete all of the questionnaire and each adult household member must complete appropriate sections.

Questionnaire Irregular Income

$75

Owner/agents have the option of implementing regular interviews for residents who report irregular income. This document is a combination of the Notice advising residents of this option and a questionnaire that may be used to better understand the income a resident may receive through various sources.

Questionnaire Zero Income

$20

This sample zero income questionnaire is a simple questionnaire to help you determine if your zero-income family has failed to fully and accurately disclose income.

Questionnaire Zero Income 2

$20

This sample zero-income questionnaire is a relatively detailed questionnaire to help you determine if your zero-income family has failed to disclose income fully and accurately.

Repayment Agreement Amount Calculation Worksheet

$30

Use this worksheet to document your method used to determine a repayment agreement amount.

S504 Coordinator Contact

$20

Use this form to post information or provide an electronic notification about your Section 504 Coordinator. You are required to assign a Section 504 Coordinator if you employ 15 or more people regardless of their locations or duties. See HH 4350.3 R1, Paragraph 2-29 for additional information.

Self Certification - Remove Adult

$20

Use this form to document a residents request for you to remove an adult from the lease and the 50059.

Self Certification Anticipated Child

$20

This form can be used by a resident to self-certify the upcoming addition of a child as a result of pregnancy, adoption or fostering. Per HH 4350.3 family self-certifications must be notarized or witnessed.

Self Certification Assets

$25

While HOTMA is effective 1/1/2024, Streamlined verification of Assets was introduced to HUDs Multifamily Housing Programs in 2019. Owner/agents may, but are not required to, adopt Streamlined Verification of Assets. This means that the cash value of assets and income from assets is verified in Year 1. Under HOTMA, when the total cash value of all family assets totals $50000 or less (may be adjusted for inflation), owner/agents may accept self-certification of the cash value of assets and income from assets in Year 2 and Year 3. Use this form to obtain information about assets from residents at Annual Recertification (and Interim Recertification as necessary). Note from RBD: We do not expect additional revisions to this rule.

Self Certification Dispute EIV Social Security Income Accuracy

$20

The form is used to document residents' response to inquiries about Social Security income listed on various EIV income reports. This can also be used as self certification of income when investigating income discrepancies.

Self Certification Divestiture of Assets

$20

This document can be used by resident to certify whether or not any resident has disposed on any assets for less than fair market value. Use this document when the property is not using Streamlined Verification of Assets.

Self Certification EIV Employment New Hire

$20

The form is used to document residents' response when there is new employment, the employer will not respond to verification requests and the resident does not have proper documentation (not enough pay stubs). This advises the resident that the owner/agent will not delay IR.

Self Certification EIV Income Accuracy

$20

When reviewing EIV Income Reports, owner/agents may want residents to verify whether or not the income reported in EIV is correct. This form can be used when a resident agrees or when a resident disagrees with the information provided in EIV for employment, unemployment and Social Security benefits.

Self Certification Fixed Income Family

$25

When using Streamlined verification of fixed income and Streamlined certification for fixed income families, this document can be used by residents to provide information and self certification of income.

Self Certification Income Irregular Income

$25

The RBD EIV Policy Template allows owner/agents to use historical information in EIV to estimate income when a resident has irregular income. Since EIV cannot be used to verify income, the resident must self-certify. This method is used when no other acceptable method is available and attempts to obtain 3rd party verification must be documented in the tenant file.

Self Certification Income New Employment

$20

The form is used to document residents' response when there is new employment, the employer will not respond to verification requests and the resident does not have proper documentation (not enough pay stubs). This advises the resident that the owner/agent will not delay IR.

Self Certification Income No 3rd Party Emp

$20

The form is used to document applicant’s response to inquiries about new employment when the employer will not respond to verification requests and the tenant cannot provide the required documentation and there is no appropriate income information in EIV.

Self Certification Need for Hardship Exemption

$20

Use this form to document a residents request for your to waive the $25 minimum rent. Section 8 only.

Self Certification No Child Support

$20

Use for residents who must certify that they do not receive child support. This form can be used as an affidavit that the resident does not receive awarded child support and they are pursuing it.

Self Certification of Employment Income - New Employment

$20

The form is used to document residents' response when there is new employment, the employer will not respond to verification requests and the resident does not have proper documentation (not enough pay stubs). This advises the resident that the owner/agent will not delay IR.

Self Certification Payee - Use of Funds

$20

Owner/agents may use this form when a resident receives benefits but those benefits are paid to a Representative Payee. The income must be associated with the recipient (not the Representative Payee) and the asset is essentially owned by the recipient (not the Representative Payee). When a minor is part of a joint custody arrangement, the income and the asset are associated with the family taking advantage of the $480 dependent deduction.

Self Certification Receipt of Required Documents at AR

$25

Use this form to document that all required forms have been provided at AR. As of 9/1/2024, HUD has not provided the new 9887 Package or the new HUD FACT Sheet – How Your Rent is Determined. Once those forms are released, owner/agents will update the FACT Sheet but still distribute each year at AR. Once the new 9887 is released, owner/agents will be required to provide this document 1) when an applicant is at the top of the waiting list (eligibility interview), 2) when a new adult is added, 3) when a minor turns 18 and 4) if subsidy is terminated then reinstated. This form will not be required at each AR ONCE HUD RELEASES THE NEW 9887 – EXPECTED IN LATE 2023 OR EARLY 2024)

Self Certification Rent Credit

$20

This is an attachment to the Notification of Rent Credit, but if the resident does not complete the attachment, this is a separate form that can be used for the same purpose.

Self Certification Self Employment Ride Hailing

$20

This sample form can be used to gather information necessary to verify self employment when a resident or applicant works for a Ride Hailing Service.

Self Certification Separation

$20

Use this document when there is no legal separation agreement yet married residents no longer live together.

Self Certification Termination of Employment

$20

Use this self certification when an employer will not respond to verification requests regarding termination of employment.

Self Certification Unexplained SS Deductions

$20

In some cases, EIV will not provide enough detail to explain the difference between Gross SSA awards and Net SSA awards. Use this sample form when the resident must provide additional information about SSA deductions.

Student Certification NonS8

$25

This sample form can be used to inquire as to the eligibility status of a student, enrolled in an institute of higher education, who lives on a 236, PRAC, PAC or BMIR property.

Student Certification S8

$25

Owner/agents are required to ask all adults if they are a student enrolled in an institute of higher education (full time or part time). If the answer is yes, student eligibility must be determined. The questionnaire is a tool created by the owner/agent. There is no HUD requirement to have a questionnaire. This form was completely revised based on recent changes and customer comments.

Verification Assets - Verification of Value of Life Insurance

$20

Owner/agents may use this form when a resident owns a life insurance policy and information is needed to determine the case value of the policy and the income from the asset.

Verification Assets Annuity

$20

Use this document to verify information about the asset value of or income generated by an annuity.

Verification Assets Bank Account

$20

Use this form to request information about accounts and account balances directly from a bank.

Verification Assets Direct Express

$20

Use this document to verify the balance for a Direct Express Debit Card when the owner/agent does not wish to copy the card.

Verification Assets on Deposit

$20

Use this form to inquire about types of assets on deposit from any financial institute.

Verification Assets Real Estate Holdings

$20

Use this document to verify the value of real property and the cost to sell the property.

Verification Assets Whole or Universal Life Insurance

$20

Use this document to verify the cash value of any whole life insurance policy or any universal life insurance policy

Verification Deduction Child Care/Dependent Care

$20

Deduction Verification - Child Care - Use this document to verify child care expenses or care used for the disability assistance expense when a person requires care/supervision to enable an adult household member to work.

Verification Deduction Medical Expense

$20

This is a generic medical expense verification form requesting record of expenses for the last year.

Verification Deduction Medical Expense Caregiver

$20

Use this verification form to verify the medical expense deduction for a caregiver.

Verification Deduction Medical Over the Counter Products

$20

This form can be used to verify that over-the-counter products are used to treat a specific medical condition.

Verification EIV No EIV SSA

$20

Use this form document why EIV was not used as part of SS Income Verification.

Verification Employment No 3rd Party

$20

Use this form document why EIV/third party verification was not used as part of Employment Verification when the employer does not respond to verification requests.

Verification Income Employment

$20

Use this form to contact an employer directly and verify date of hire and income.

Verification Income Gifts or Regular Contributions

$20

Use this document to obtain third-party verification from a person or organization who is providing gifting income or regular contributions to a resident.

Verification Income Work Study

$20

Use this verification to determine if income from a “work study” or Job Training program should be excluded from the family’s income calculation. If the verify answers “yes” to any of the clarification questions then the income should be excluded based on guidance provided in HH 4350.3 Exhibit 5-1.

Verification of Employment Income Dispute EIV

$20

When a resident disputes employment records displayed in EIV, owner/agents must attempt to conduct third-party verification with the employer. This verification can be used to notify an employer that they may have keyed an employee’s Social Security incorrectly or that an employee may be using your resident’s Social Security Number.

Verification Oral Phone

$20

If you conduct oral or phone verification, you must do so in compliance with HH 4350.3 R1, Paragraph 5-18. This form helps you document phone verification in compliance with HUD requirements.

Verification Oral Phone Investment

$20

Use this form when collecting verification information by phone by contacting the bank or financial institution in charge of managing a resident’s IRA or 401K account.

Verification Review of Documents

$20

If you conduct verification but you cannot copy the verification documents, you must note the file in a manner that is in compliance with HH 4350.3 R1, Paragraph 3-13. This form helps you document verification in compliance with HUD requirements.

VerificationDeduction Child Care/Dependent Care

$20

Deduction Verification - Child Care - Use this document to verify child care expenses or care used for the disability assistance expense when a person requires care/supervision to enable an adult household member to work.

FASTForms Individual Forms

Annual Recertification File Analysis

Assets Rate of Return Worksheet

Checklist EIV Recertification

Checklist File AR

Checklist Unit Inspection Annual

Citizen Declaration

Citizen Eligibility Verification Consent

Citizen Family Summary

Citizen Family/Owner Summary

Citizen Owner Summary

Consent Contact Electronic

Consent HUD Disclosure of EIV Information

Consent Income Projection

Consent Release General

Consent Release Utility Usage Information

Consent Release Utility Usage Information Cover

Consent Utility Reimbursement to Utility Provider

EIV Income Discrepancy Calculation Worksheet

Notice AR 120Day

Notice AR 60 Day Incomplete

Notice AR 60Day

Notice AR 90 Day Incomplete

Notice AR 90Day

Notice AR Initial Notice

Notice Ar No Response Alternative Contact

Notice AR Requirement to Sign

Notice AR Requirement to Sign Extenuating Circumstances

Notice AR Requirement to Sign when AR is Late

Notice AR Termination/Eviction in Process

Notice AR Unable to Sign

Notice Deductions Response for Dispute Regarding Credit Care

Notice Inspection Annual

Notice Inspection Annual Failed

Notice Inspection Annual Passed

Notice Noncitizen Rule Eligibility

Notice of Requirement to Determine Noncitizen Eligibility

Notice Repayment Requirement to Sign

Notice Termination of Assistance Fail to Respond to Request to Report for AR

Notice Termination of Assistance - Ineligible Student S8

Notice Termination of Assistance AR Missing Signatures

Notice Termination of Assistance Failure to Respond to Request to Recertify

Notice Termination of Assistance Noncitizen Eligibility

Notice Termination of Assistance Requirement to Sign

Notice Termination of Assistance Zero Assistance TTP Equal Gross Rent

Notice to HUD - Resident Failed to Report or Repay Improper Payment

Questionnaire AR

Questionnaire Irregular Income

Questionnaire Zero Income

Questionnaire Zero Income 2

Repayment Agreement Amount Calculation Worksheet

S504 Coordinator Contact

Self Certification - Remove Adult

Self Certification Anticipated Child

Self Certification Assets