This document can be used to obtain alternative contact information for each resident. Alternative contact information could be cell phone numbers, email addresses, etc. This allows you to email or text information to each resident and to provide documents in electronic format versus paper except as required by regulation..
Consent Release Utility Usage Information
$20
HUD released a sample consent as part of HUD Notice 2015-04. This is a modified sample. It should be edited to conform to your management company’s policy and procedure.
Consent Utility Reimbursement to Utility Provider
$20
This form may be used to document a resident's consent to send any Utility Reimbursement to the Utility Provider
HUD Utility Allowance Factor FY2025
$25
This worksheet allows you to easily calculate your new Utility Allowance incorporating the 2025 Utility Allowance Factors. Just enter the current UA in the appropriate column and the worksheet calculates a new Utility Allowance for you.
Notice GR Intent to Request Change
$20
This notice is posted or provided to residents when the owner/agent plans to request a change to the maximum rent or a change to the utility allowance. This is one of the few communications that cannot be provided electronically under regulation.
Notice GR No Change to Rent
$20
Use this notice (attached to GR certification) to provide residents information about a GR change that does not include a change to UA and when is no change to rent, therefore no requirement to sign the certification.
Notice GR Rent Decrease
$20
Use this notice (attached to GR certification) to advise residents when a GR includes a Utility Allowance increase thus reducing tenant rent.
Notice GR Rent Increase
$20
Use this notice (attached to GR certification) to advise residents when a GR includes a Utility Allowance reduction thus increasing tenant rent.
Notice Intent to Renew Section 8 Contract
$20
Use this notice to advise residents of the owner/agents' intent to renew the Section 8 contract.
Notice Term Assist Missing Signatures
$20
Use this notice to advise residents that you are missing required signatures for a certification other than the AR certification. Do not use for PRAC. There is no termination of assistance for PRAC.
Notice Term Assistance Fail to Sign Consent 9887 (Pre-HOTMA)
$20
Use this notice when a resident turns 18 but fails to respond to requests to sign required 9887. This Pre-HOTMA version includes current signature requirements for the 9887 specifically stating that the form is signed annually. Do not use for PRAC. There is no termination of assistance for PRAC.
Notice Term Assistance Fail to Sign Consent 9887 HOTMA
$20
Updated for HOTMA and/or TRACS 2.0.3.A Use this notice when a resident turns 18 but fails to respond to requests to sign required 9887. This HOTMA version includes new signature requirements for the 9887 specifically stating that the form is signed once unless the resident moves out, assistance is terminated to the resident revokes consent. Do not use for PRAC. There is no termination of assistance for PRAC.
Notice Term Assistance Fail to Sign Consent Utilities
$20
Use this notice when residents fail to provide consent necessary for obtaining utility expense history needed when submitting the utility allowance baseline. Do not use for PRAC. There is no termination of assistance for PRAC.
Notice Term Assistance Zero HAP
$20
Use this sample notice when a resident no longer qualifies for subsidy - usually because of an increase in income. Do not use this form for a PRAC or for a Component 1 PH to PBRA RAD.
NTF GR Extenuating Circumstance
$20
Note to File. Since most CAs like the entire GR to be sent in one submission, sometimes O/A's must take advantage of the 60 days that HUD provides O/A's to obtain signatures. There must be a note to the file explaining why tenant signatures were not provided with the original submission and whether or not the OA is required to obtain signatures.
Policy Utility Allowance Template
$150
This policy template is designed to assist you in developing a policy that describes the owner/agent's method for handling Utility Allowances including review of UA every year and distribution of Utility Reimbursements.
S504 Coordinator Contact
$20
Use this form to post information or provide an electronic notification about your Section 504 Coordinator. You are required to assign a Section 504 Coordinator if you employ 15 or more people regardless of their locations or duties. See HH 4350.3 R1, Paragraph 2-29 for additional information.
Verification GR Utility Expenses
$20
Use this document to obtain verification of utility expenses for an existing resident.
Verification Oral Phone
$20
If you conduct oral/phone verification, you must do so in compliance with HH 4350.3 R1, Paragraph 5-18. This form helps you document phone verification in compliance with HUD requirements.
Verification Oral Phone Investment
$20
Use this form when collecting verification information by phone by contacting the bank or financial institution in charge of managing a resident’s IRA or 401K account.
Verification Review of Documents
$20
If you conduct verification but you cannot copy the verification documents, you must note the file in a manner that is in compliance with HH 4350.3 R1, Paragraph 3-13. This form helps you document verification in compliance with HUD requirements.
