Acknowledgement Receipt of Required Docs - AR (Pre-HOTMA)
$20
Use this form to document that all required forms have been provided at AR. This version of the Acknowledgement includes the requirement for residents to sign a new 9887 at each AR. The 9887 WILL NOT BE REQUIRED AT EACH AR ONCE HUD RELEASES and RESIDENTS EXECUTE THE NEW 9887.
Acknowledgement Receipt of Required Docs – AR HOTMA
$20
Updated for HOTMA and/or TRACS 2.0.3.A Use this form to document that all required forms have been provided at AR. HUD has not yet provided the new 9887 Package. Once the new 9887 is released, owner/agents will be required to provide the 9887 1) when an applicant is at the top of the waiting list (eligibility interview), 2) when a new adult is added, 3) when a minor turns 18 and 4) if subsidy is terminated then reinstated. The 9887 WILL NOT BE REQUIRED AT EACH AR ONCE HUD RELEASES and RESIDENTS EXECUTE THE NEW 9887.
Agreement Repayment (Pre-HOTMA)
$20
Residents who have received improper subsidy payments due to failure to report, must return any improper payment to HUD. This sample agreement outlines the requirements, payment plan and penalties for failure to meet the terms of the agreement. This Pre-HOTMA version requires the resident to report if income changes by $200/month.
Agreement Repayment HOTMA
$20
Updated for HOTMA and/or TRACS 2.0.3.A Residents who have received improper subsidy payments due to failure to report, must return any improper payment to HUD. This sample agreement outlines the requirements, payment plan and penalties for failure to meet the terms of the agreement. This HOTMA version requires residents to report if Annual Adjusted Income changes by 10% or more per month.
Agreement Repayment Policy HOTMA
$20
Updated for HOTMA and/or TRACS 2.0.3.A If you want to establish a policy to reduce the number of repayment agreements for a single family, it is best to make sure you can prove that you have explained the policy. Use this Memorandum of Understanding to document conversations with your residents. This HOTMA version requires residents to report if Annual Adjusted Income changes by 10% or more per month.
Agreement Repayment Unpaid Rent HOTMA
$20
Updated for HOTMA and/or TRACS 2.0.3.A Owner/agents may use this repayment agreement to establish a payment plan for unpaid rent. This is for the tenant portion of the rent and should not be confused with repayment agreements for improper subsidy payments created when a resident fails to fully and accurately report income. This HOTMA version requires residents to report if Annual Adjusted Income changes by 10% or more per month.
Application 202S8 HOTMA
$75
Updated for HOTMA and/or TRACS 2.0.3.A HUD does not provide an application for use on Section 8 properties but indicates that the application must be designed so that the owner/agent can make a preliminary eligibility determination. This HOTMA application asks required questions related to prior year income and Assets – specifically Real Property Suitable for Occupancy and tax refunds/tax credits. We have also removed questions about assets that are excluded under HOTMA including retirement accounts, Special Needs Trusts and Trusts controlled by a person who does not live in the unit.
FACT Sheet – HOTMA Assets
$100
New Form To Be Implemented When HOTMA is Implemented. Section 8 Programs & Non Section 8 Programs. This Fact Sheet explains the two major changes to treatment of assets under HOTMA. 1) The Section 8 Asset Restrictions and 2) the change to the calculation of income from assets. For Section 8, both changes apply. For non-Section 8 (e.g. PRAC, 811 PRA, etc.) only the change to the calculation of income from assets applies. This Fact Sheet must be edited as appropriate. Once HOTMA compliant software is available and owner/agents are ready to implement HOTMA changes to the treatment of assets, this Fact Sheet can be distributed to residents/applicants or made available via applicant/resident portals and property bulletin boards. There are no requirements to create or distribute a Fact Sheet, but OAs are required to notify residents and applicants of HOTMA changes.
FACT Sheet – HOTMA Deductions
$100
For All MFH Programs. This Fact Sheet explains the HOTMA changes to deductions including sample Assistance Payment Calculations. These changes apply to all of HUD's MFH programs (where deductions apply). Once HOTMA compliant software is available and owner/agents are ready to implement HOTMA changes to deductions, this Fact Sheet can be distributed to residents/applicants or made available via applicant/resident portals and property bulletin boards. There are no requirements to create or distribute a Fact Sheet, but OAs are required to notify residents and applicants of HOTMA changes.
Notice App Plan Update HOTMA
$20
New Form To Be Implemented When HOTMA is Implemented. Use this notice to advise applicants of the changes to the Tenant Selection Plan, specifically related to HOTMA. Include reference to Section 8 Asset Restrictions. If the property is not Section 8, remove that reference. All other changes apply. This notice includes a response form and requires applicants to notify owner/agents of their desire to remain on the waiting list.
Notice App Plan Update RAD for PRAC (Pre-HOTMA)
$20
Use this notice to applicants on the PRAC Waiting List advising them that the property is being converted to Section 8 PBRA RAD. This notice includes a required response but does not include new questions related to the HOTMA S8 Asset Restrictions. It is recommended that owner/agents also include HUD Form 92006 and a Citizenship Declaration.
Notice App Plan Update RAD for PRAC HOTMA
$20
Updated for HOTMA and/or TRACS 2.0.3.A Use this notice to applicants on the PRAC Waiting List advising them that the property is being converted to Section 8 PBRA RAD. This notice includes a required response that has been updated to include questions related to the Section 8 Asset Cap and the Section 8 Real Property Rule. It is recommended that owner/agents also include HUD Form 92006 and a Citizenship Declaration.
Notice App Rejection HOTMA
$20
Updated for HOTMA and/or TRACS 2.0.3.A This notice is used when an application is rejected. Language explaining the appeal process and reasonable accommodation is included. This notice has been updated to include rejection reasons related to the S8 Asset Restrictions. If the property is not S8, those references should be removed.
Notice App Unit Available HOTMA Asset Restrictions
$20
New Form But Can be Implemented Before HOTMA is Implemented. For Section 8 Only. To be used BEFORE implementation of HOTMA only if the owner/agent will implement Enforcement or Limited Enforcement of the Section 8 Asset Restrictions for existing residents when creating ARs and IRs after HOTMA is implemented. Section 8 owner/agents must address new HOTMA Section 8 Asset Restrictions. Pre-HOTMA, if an applicant has reached the top of the waiting list and a unit is available, but the applicant fails the S8 Asset Restriction test (Asset Cap/Real Property Rule) owner/agents may make a unit offer. This is true until the owner/agent implements HOTMA compliant software and the HOTMA TSP. If the owner/agent will implement Enforcement of the S8 Asset Restrictions or Limited Enforcement of the S8 Asset Restrictions, the owner/agent should let the applicant know that they will not be eligible for subsidy once HOTMA is implemented. If the owner/agent has established a “grace period” of up to six months, that “grace period” starts with the first AR or IR after HOTMA compliant site software is implemented. Once HOTMA compliant site software is implemented, owner/agents may not offer a unit to a S8 applicant family that fails the S8 Asset Restriction test.
Notice App Unit Offer No Unit Available
$20
Use this notice to extend a conditional unit offer when the current resident has given notice but has not moved out. This notice is specifically designed for owner/agents who extend a conditional unit offer when the unit is not vacant.
Notice AR 120 Day (Pre-HOTMA)
$20
This is an alternative to the sample 120 Day AR Reminder Notice provided in HH 4350.3. This version includes fair housing language describing residents' rights (e.g. LEP, S504, etc.). The list of required documents is a Pre-HOTMA list and includes things like six statements for a checking account, 4 pay stubs, etc. The list of required documents is a Pre-HOTMA list and includes things like six statements for a checking account, 4 pay stubs, etc. Please note: Owner/agents are not required to implement HOTMA changes until HOTMA compliant site software is available and implemented.
Notice AR 120Day with Questionnaire AR (Pre-HOTMA)
$70
This is a new 120-Day Reminder Notice updated to include new documentation requirements and new Asset and Income Self-Certifications. This form is designed to be completed by each adult household member to ensure the most accurate reporting. If an owner/agent opts to adopt Streamlined Verification of Assets, Streamlined Verification of Fixed Income, or Streamlined Certification for Fixed Income Families the associated AR Questionnaire is formatted to facilitate implementation. The list of required documents is a Pre-HOTMA list and includes things like six statements for a checking account, 4 pay stubs, etc. Please note: Owner/agents are not required to implement HOTMA changes until HOTMA compliant site software is available and implemented.
Notice AR 120Day with Questionnaire AR HOTMA
$70
Updated for HOTMA and/or TRACS 2.0.3.A This is a new 120-Day Reminder Notice updated to include new documentation requirements and new Asset and Income Self-Certifications. This form is designed to be completed by each adult household member to ensure the most accurate reporting. If an owner/agent opts to adopt Streamlined Verification of Assets, Streamlined Verification of Fixed Income, or Streamlined Certification for Fixed Income Families the associated AR Questionnaire is formatted to facilitate implementation. The list of required documents has been updated for HOTMA list and includes things like one statements for a checking account, 2 pay stubs, etc. Please note: Owner/agents are not required to implement HOTMA changes until HOTMA compliant site software is available and implemented.
Notice AR 60 Day HOTMA
$20
Updated for HOTMA and/or TRACS 2.0.3.A This is an alternative to the sample 60 Day AR Reminder Notice provided in HH 4350.3. This version includes fair housing language describing residents' rights (e.g. LEP, S504, etc.) This Notice also includes a list of forms that will be needed to complete the AR once HOTMA is implemented. The list of required documents has been updated for HOTMA and includes things like one statements for a checking account, 2 pay stubs, etc. Please note: Owner/agents are not required to implement HOTMA changes until HOTMA compliant site software is available and implemented.
Notice AR 60 Day Incomplete HOTMA
$20
Updated for HOTMA and/or TRACS 2.0.3.A This notice is an alternative to HUD's 60 Day Notice. This is used when at least one resident has met with the owner/agent, but information is still missing, and the owner/agent cannot complete the AR until information or missing signatures are provided. The list of required documents has been updated for HOTMA and includes things like one statements for a checking account, 2 pay stubs, etc. Please note: Owner/agents are not required to implement HOTMA changes until HOTMA compliant site software is available and implemented.
Notice AR 90 Day HOTMA
$20
Updated for HOTMA and/or TRACS 2.0.3.A This is an alternative to the sample 90 Day AR Reminder Notice provided in HH 4350.3. This version includes fair housing language describing residents' rights (e.g. LEP, S504, etc.). The list of required documents has been updated for HOTMA and includes things like one statements for a checking account, 2 pay stubs, etc. Please note: Owner/agents are not required to implement HOTMA changes until HOTMA compliant site software is available and implemented.
Notice AR 90 Day Incomplete HOTMA
$20
Updated for HOTMA and/or TRACS 2.0.3.A Updated for HOTMA. This notice is an alternative to HUD's 90 Day Notice. This is used when at least one resident has met with the owner/agent, but information is still missing, and the owner/agent cannot complete the AR until information or missing signatures are provided. The list of required documents has been updated for HOTMA and includes things like one statements for a checking account, 2 pay stubs, etc. Please note: Owner/agents are not required to implement HOTMA changes until HOTMA compliant site software is available and implemented.
Notice Hardship Exemption Approval
$20
New Form To Be Implemented When HOTMA is Implemented. This notice advises families when a request for a Hardship Exemption, related to deductions, has been approved. Hardship Exemptions apply to all HUD's MFH programs.
Notice Hardship Exemption Denial
$20
New Form To Be Implemented When HOTMA is Implemented. This notice advises families when a request for a Hardship Exemption, related to deductions, has been denied. Hardship Exemptions apply to all HUD's MFH programs.
Notice Hardship Exemption End
$20
New Form To Be Implemented When HOTMA is Implemented. This notice advises families when a request for a Hardship Exemption will be ending. Hardship Exemptions apply to all HUD's MFH programs.
Notice Hardship Exemption Final Decision After Appeal
$20
New Form To Be Implemented When HOTMA is Implemented. Use this notice to advise families who have appealed the owner/agent’s decision to deny a Hardship Exemption request. This notice lets the family know if the final decision is to approve or deny
Notice Hardship Exemption Minimum Rent Approval
$20
Section 8 Only. This Notice is used to inform residents that their request for a Hardship Exemption related to the Section 8 $25 Minimum Rent has been approved. This Notice also explains the resident's responsibilities.
Notice Hardship Exemption Minimum Rent Denial
$20
Section 8 Only. This Notice is used to inform residents that their request for a Hardship Exemption related to the Section 8 $25 Minimum Rent has been denied.
Notice Hardship Exemption Minimum Rent End
$20
Section 8 Only. This notice is used to inform residents that their S8 Minimum Rent Hardship Exemption related to the Section 8 $25 Minimum Rent is ending.
Notice Hardship Exemption Request Additional Info
$20
New Form To Be Implemented When HOTMA is Implemented. This notice advises families when a request for a Hardship Exemption, related to deductions, has been received but the owner/agent needs additional information or signatures. Hardship Exemptions apply to all HUD's MFH programs.
Notice HOTMA 1st Request to Meet Assets
$20
New Form To Be Implemented When HOTMA is Implemented. If the owner/agent is implementing Enforcement of the S8 Asset Restrictions or is implementing Limited Enforcement of the S8 Asset Restrictions, the owner/agent may want to meet with residents who are at risk of termination of assistance. This is the first request for such a meeting.
Notice HOTMA 2nd Request to Meet Assets
$20
New Form To Be Implemented When HOTMA is Implemented. Section 8 only. If the owner/agent is implementing Enforcement of the S8 Asset Restrictions or is implementing Limited Enforcement of the S8 Asset Restrictions, the owner/agent may want to meet with residents who are at risk of termination of assistance. This is the second request for such a meeting
Notice HOTMA Change Student Income
$20
New Form To Be Implemented When HOTMA is Implemented. Section 8 Only. While not required, this notice advises families of the changes to the treatment of student financial aid when the family includes an adult child who is a student enrolled in an institute of higher education. The exclusion no longer applies. If an owner/agent is housing a family with a student, enrolled in an institute of higher education and when student financial assistance in excess of tuition and qualified fees has been excluded in the past, owner/agents may want to consider formally notifying the family that this exclusion will not apply when the owner/agent creates the first AR or IR effective after HOTMA compliant site software is available and implemented
Notice HOTMA Changes to Deductions
$20
New Form To Be Implemented When HOTMA is Implemented. Owner/agents are required to notify residents of changes to deductions, but HUD does not prescribe the method used for notifications. This notice advises families of the changes to deductions. Owner/agents should wait until HOTMA compliant site software is available before providing such notification. Also see the Fact Sheet HOTMA Deductions
Notice HOTMA S8 Asset Restrictions
$20
New Form To Be Implemented When HOTMA is Implemented. Section 8 Only. Changes in HOTMA implementation dates have created much confusion. In some cases, owner/agents have advised residents that they may no longer be eligible for housing assistance based on new S8 Asset Restrictions. For Owner/agents who will be implementing Total Non-enforcement but who have already advised residents that they may not be eligible for Housing Assistance once HOTMA is implemented, may want to advise residents that HUD has changed the requirement. This sample Notice should help you get started when creating such a notice for your residents.
Notice IR No IR Required Less Than 10 Percent
$20
New Form To Be Implemented When HOTMA is Implemented. This Notice is provided to residents who have reported an income change or a change to deductions, but the change to Adjusted Income is less than 10%. Owner/agents should not create an IR if the resident is reporting a change to income or deductions that results in an increase of less than 10% of Annual Adjusted Income. Owner/agents may develop a policy to opt out of creating IRs if the resident is reporting a change to income or deductions that results in a decrease of less than 10% of Annual Adjusted Income. While not required, it is a good idea to have written documentation in the file showing you notified the resident that no IR is required, after he/she reported the change. HOTMA Changes to IR requirements should not be implemented until HUD provides additional clarification and HOTMA compliant site software is available and implemented.
Notice Lease New HUD Lease
$50
New Form To Be Implemented When HOTMA is Implemented. Because of changes introduced through HOTMA, HUD will provide new leases which must be executed by owner/agents and all adult family members. In many states, when issuing new leases, owner/agents must also include new attachments. Use this notice to let residents know there is a new lease and that all adults must sign the later of 1) the end of the 30-day notice or 2) 30 days before the current lease end date. Lease changes and changes to lease attachments may only be effective at the end of a lease term. See HH 4350.3 Paragraph 6-12 for additional information about the rules about timing and delivery of this notice. Use this notice when an owner/agent provides notice of a change in to the lease. The Notice is technically a 60 day Notice. Residents have 30 days to respond or provide 30-day notice of intent to vacate. Do not use this notice until new HOTMA compliant leases are available
Notice Term Assist S8 Asset Restrictions
$20
New Form To Be Implemented When HOTMA is Implemented. Section 8 Only. Do not use if the owner/agent has implemented Total Non-enforcement. For owner/agents who will implement Enforcement or Limited Enforcement of the S8 Asset Restrictions, use this notice to advise residents that they are no longer qualified for Section 8 assistance based on Asset Restrictions. However, based on owner/agent policy, the OA is delaying termination of assistance for up to six months and allowing the resident to attempt to “cure” ineligibility. Note: Owner/agents may not implement this HOTMA change until HOTMA compliant site software is available and implemented.
Notice Term Assistance Fail to Sign Consent 9887 (Pre-HOTMA)
$20
Use this notice when a resident turns 18 but fails to respond to requests to sign required 9887. This Pre-HOTMA version includes current signature requirements for the 9887 specifically stating that the form is signed annually. Do not use for PRAC. There is no termination of assistance for PRAC.
Notice Term Assistance Fail to Sign Consent 9887 HOTMA
$20
Updated for HOTMA and/or TRACS 2.0.3.A Use this notice when a resident turns 18 but fails to respond to requests to sign required 9887. This HOTMA version includes new signature requirements for the 9887 specifically stating that the form is signed once unless the resident moves out, assistance is terminated to the resident revokes consent. Do not use for PRAC. There is no termination of assistance for PRAC.
Notice Term Assistance Revoke Consent
$20
New Form To Be Implemented When HOTMA is Implemented. This form is used to terminate assistance when a family member revokes consent provided via HUD Forms 9887/9887A. The family is no longer eligible for assistance. Owner/agents must make sure this document language is consistent with TSP required language that explains the penalty for revoking consent. Use once HOTMA compliance site software is available and implemented and the new 9887/9887A is released. Do not use for PRAC. There is no termination of assistance for PRAC.
Notice Term Assistance S8 Asset Cap
$20
New Form To Be Implemented When HOTMA is Implemented. Section 8 Only. Do not use if the owner/agent has implemented Total Non-enforcement of the S8 Asset Cap. For owner/agents who have implemented Enforcement or Total Enforcement of the S8 Asset Cap. This Notice is provided to residents who have been notified that the net cash value of all family assets exceeds the current Asset Cap. This notice is sent after any exemption period established by the owner/agent’s policies which cannot exceed six (6) months
Notice Term Assistance S8 Real Property Rule
$20
New Form To Be Implemented When HOTMA is Implemented. Section 8 Only. Do not use if the owner/agent has implemented Total Non-enforcement of the S8 Real Property Rule. For owner/agents who have implemented Enforcement or Total Enforcement of the S8 Real Property Rule. This notice is provided to residents who have been notified that they are no longer eligible because they own Real Property Suitable for Occupancy, and the member has a right to sell such property. This notice is sent after any exemption period established by the owner/agent’s policies which cannot exceed six (6) months.
Notice Term Ten Missing SSN
$20
When a resident adds a minor to a unit, the resident has 90 days to provide the SSN and adequate documentation to verify the SSN. An additional 90 days may be granted under certain conditions. Use this notice when the tenant fails to provide required SSN documentation. This Notice is strongly worded and provides required language necessary to facilitate termination of tenancy. Once HOTMA is implemented this notice will only be use for PRAC.
Notice Term Ten No Response Change in House Rules
$50
Use this notice when an owner/agent provides notice of a change in House Rules, residents have 30 days to respond or provide 30-day notice of intent to vacate and the resident doe not respond.
Notice Term Tenancy No Response New Lease
$20
New Form To Be Implemented When HOTMA is Implemented. Lease changes and changes to lease attachments may only be effective at the end of a lease term. See HH 4350.3 Paragraph 6-12 for additional information about the rules about timing and delivery of this notice. Use this notice when an owner/agent provides notice of a change in to the lease. The Notice is technically a 60 day Notice. Residents have 30 days to respond or provide 30-day notice of intent to vacate. For all MFH programs, the resident is subject to termination of tenancy when the resident does not respond.
New Form To Be Implemented When HOTMA is Implemented. Section 8. This policy template is designed to explain, in detail, the changes to deductions introduced with the implementation of HOTMA. This policy explains requests for Hardship Exemptions related to the Medical Expense Deduction, the Disability Assistance Expense Deduction and the Childcare Deduction. This policy template explains provisions for when a Hardship Exemption will be granted based on family income and assets owned by the family (medical/disability assistance) and based on special family circumstances (childcare). This policy is designed for a Section 8 property since Minimum Rent only applies to the Section 8 program. Keep in mind that this policy must match the policy in the TSP updated for HOTMA. This policy template also discusses the Section 8 Minimum Rent Hardship Exemption. If the property is not Section 8, this "piece" can be removed. Note: Except for the Section 8 Minimum Rent Hardship Exemption, owner/agents will not implement these Hardship Exemptions until HOTMA compliant site software is implemented. HOTMA Hardship Exemptions apply to all of HUD's MFH programs.
Policy – HOTMA Hardship Exemption Related to Deductions
$200
New Form To Be Implemented When HOTMA is Implemented. All programs except Section 8. This policy template is designed to explain, in detail, the changes to deductions introduced with the implementation of HOTMA. This policy explains requests for Hardship Exemptions related to the Medical Expense Deduction, the Disability Assistance Expense Deduction and the Childcare Deduction. This policy template explains provisions for when a Hardship Exemption will be granted based on family income and assets owned by the family (medical/disability assistance) and based on special family circumstances (childcare). This policy is designed for a non-Section 8 property. Keep in mind that this policy must match the policy in the TSP updated for HOTMA. Note: Owner/agents will not implement these Hardship Exemptions until HOTMA compliant site software is implemented. HOTMA Hardship Exemptions apply to all of HUD's MFH programs.
Policy Streamlining Template
$150
This policy template is designed to assist you in developing your own standard Streamlining Policy. It describes when and how owner/agents implement HUD's Streamlined Verification of Assets and Streamlined Determination of Fixed Income and when the owner/agent uses Streamlined Certification for Fixed Income Families. This policy has been updated to include both Pre-HOTMA and HOTMA Asset Thresholds (Pre-HOTMA =$5000 /2024=$50,000 /2025=$51,600). This HOTMA change can be implemented at any time. Owner/agents must document the tenant file if new Asset Thresholds are implemented.
Questionnaire AR (Pre-HOTMA)
$50
This is a detailed questionnaire. The process, when using this questionnaire, is to have the HOH complete all of the questionnaire and each adult household member must complete appropriate sections, but the document can be edited to allow for multiple family members to complete a single AR Questionnaire. This is a Pre-HOTMA AR Questionnaire and does not include HOTMA changes.
Questionnaire AR HOTMA
$50
Updated for HOTMA and/or TRACS 2.0.3.A This is a detailed questionnaire. The process, when using this questionnaire, is to have the HOH complete all of the questionnaire and each adult household member must complete appropriate sections, but the document can be edited to allow for multiple family members to complete a single AR Questionnaire. HOTMA changes to note. When inquiring about income, the resident is asked to disclose income received in the previous 12 months as applicable. The asset questionnaire no longer asks about Retirement Accounts since that asset is excluded under HOTMA. The questionnaire also asks for verification documents compliant with new HOTMA rules such as one bank statement for a checking account and two current consecutive pay stubs for employment income verification. HOTMA changes are noted on the form. Keep in mind, if HOTMA changes are implemented prior to implementation of HOTMA compliant software, the tenant file must be noted.
Request – Hardship Exemption
$20
New Form To Be Implemented When HOTMA is Implemented. Hardships Exemptions Apply To All Multifamily Housing Programs. This request can be used by residents or applicants to request a Hardship Exemption related to deductions. Hardship Exemptions apply to all HUD MFH Programs
Request Hardship Exempt Minimum Rent
$20
Section 8 Only. Minimum Rent applies only to the Section 8 program. Section 8 residents may use this form to Request a Hardship Exemption related to the $25 Section 8 Minimum Rent.
Screening Rental History Questionnaire
$50
This questionnaire can be used to pose screening questions to previous landlords.
Self Certification EIV Income Verification
$20
New Form To Be Implemented When HOTMA is Implemented. This form is used at AR as self-certification in combination with the EIV Income Report. Resident is self-certifying that the income information in EIV is representative of the income that will be earned in the upcoming year. Per HH 4350.3 Paragraph 5-13, family self-certifications must be notarized or witnessed but HSG Notice 2023-10 indicates that witness signatures are not required in this case
Self Certification Income
$20
Streamlined Certification for Fixed Income Families has been available for HUD’s MFH programs since 2019. This is not new with the implementation of HOTMA. This self-certification allows residents to disclose any and all income for family members. If an owner/agent has adopted Streamlined Certification for Fixed Income Families, owner/agents have the option of accepting self-certification for any income that is not fixed.
Note from RBD: We do not expect additional revisions to this rule.
Self Certification Receipt of Required Documents at AR
$25
Use this form to document that all required forms have been provided at AR. As of 9/1/2024, HUD has not provided the new 9887 Package or the new HUD FACT Sheet – How Your Rent is Determined. Once those forms are released, owner/agents will update the FACT Sheet but still distribute each year at AR. Once the new 9887 is released, owner/agents will be required to provide this document 1) when an applicant is at the top of the waiting list (eligibility interview), 2) when a new adult is added, 3) when a minor turns 18 and 4) if subsidy is terminated then reinstated. This form will not be required at each AR ONCE HUD RELEASES THE NEW 9887 – EXPECTED IN LATE 2023 OR EARLY 2024)
Self Certification Receipt of Required Documents at MI
$25
Use this form to document that all required forms have been provided at MI/IC. As of 9/1/2024, HUD has not provided the new 9887 Package or the new HUD FACT Sheet – How Your Rent is Determined. Once those forms are released, owner/agents will update the FACT Sheet How Your Rent is Determined, but still distribute each year at MI and AR. Once the new 9887 is released, owner/agents will be required to provide this document 1) when an applicant is at the top of the waiting list (eligibility interview), 2) when a new adult is added, 3) when a minor turns 18 and 4) if subsidy is terminated then reinstated. This form will not be required at each AR ONCE HUD RELEASES THE NEW 9887 – EXPECTED IN LATE 2023 OR EARLY 2024) Use this form to document that all required forms have been provided at MI/IC.
Self-certification Assets (Pre-HOTMA)
$25
This Asset Self Certification can be used as a general questionnaire or on properties that have implemented Streamlined Verification of Assets. Use to gather information about the value of assets and income from assets. This form includes self-certification of assets disposed of for less than fair market value. This form is part of the applications and AR Questionnaire. This questionnaire does allow for owner/agents to use the Pre-HOTMA Asset Threshold ($5000) or HOTMA Asset Thresholds (2024=$$50,000/2025=$51,600) If implementing any HOTMA changes prior to implementation of HOTMA compliant site software, the tenant file must be noted. Per HH 4350.3 Paragraph 5-13, family self-certifications must be notarized or witnessed.
Self-certification Assets HOTMA
$25
Updated for HOTMA and/or TRACS 2.0.3.A This Asset Self Certification can be used as a general questionnaire or on properties that have implemented Streamlined Verification of Assets. Use to gather information about the value of assets and income from assets. This form includes self-certification of assets disposed of for less than fair market value. This form is part of each application and part of the AR Questionnaire. This form has been updated for HOTMA and does not inquire about Retirement Accounts which are excluded under HOTMA. The form also asks about federal tax refunds and tax credits that will be used to reduce the cash value of Included Assets when HOTMA is implemented. If implementing any HOTMA changes prior to implementation of HOTMA compliant site software, the tenant file must be noted.
Self-certification No SSN HOTMA
$25
Updated for HOTMA and/or TRACS 2.0.3.A Anytime a member cannot provide an SSN or adequate documentation to verify the SSN, owner/agents should advise the member of the requirements. This includes the new requirement for owner/agents to accept self-certification with accompanying documents. This form can be used to communicate HUD's rule. This is very important when a minor under the age of six is added to a household because the family has 90 days to provide the SSN and adequate documentation to verify the SSN. Failure to do so will result in termination of assistance for all programs except PRAC and termination of tenancy for the PRAC program. Per HH 4350.3 Paragraph 5-13, family self-certifications must be notarized or witnessed.
Self-certification Real Property
$20
New Form To Be Implemented When HOTMA is Implemented. Section 8 only. Under HOTMA, Section 8 residents must disclose if they own Real Property Suitable for Occupancy that a Member Has a Right to Sell. If so, an applicant family is not eligible to receive Section 8 housing assistance. There are some exceptions. For owner/agents implement Total Non-enforcement of the Section 8 Asset Restrictions, this rule does not apply to existing assisted residents. If an owner/agent is implementing Enforcement or Limited Enforcement of the Section 8 Asset Restrictions, then this rule will apply to existing assisted residents. If a resident or applicant owns real property but feels they are exempt under the rules, this form can be used to obtain self-certification and other information about the exemption. Eligibility review based on the Section 8 Asset Restrictions (Asset Cap and ownership of Real Property) are mandatory at application. Owner/agents must decide whether or not to enforce these restrictions after move-in
TSP Sample Language HOTMA
$100
New Form Implemented When owner/agents create HOTMA TSPs No Later Than 5/31/2024. If you don’t need a new TSP or new House Rules, but want to add pertinent language related to HOTMA changes (including the Asset Restrictions for Section 8 programs) or related to changes that will be introduced by TRACS version 2.0.3.A, this document may help you get started. Keep in mind that many HOTMA changes cannot be implemented before HOTMA compliant software is available and implemented. HOTMA TSPs are not to be implemented until owner/agents implement HOTMA compliant site software. Until such time, the Pre-HOTMA TSP must be used
Verification Assets Bank Account HOTMA
$20
Updated for HOTMA and/or TRACS 2.0.3.A Use this form to request information about accounts and account balances directly from a bank. Owner/agents may use current statements to verify the cash value of bank accounts. That is the preferred method. Under HOTMA, sending a verification directly to the bank is done when the resident cannot provide adequate statements. With the implementation of HOTMA owner/agents are to use current balances for checking accounts rather than a six month average. If you implement any HOTMA changes before HOTMA compliant software is available, you must document the tenant file.
Verification Assets on Deposit HOTMA
$20
Updated for HOTMA and/or TRACS 2.0.3.A Use this form to inquire about types of assets on deposit from any financial institute. This HOTMA version asks for a current balance for checking accounts and allows for exclusion of retirement accounts.
Verification Deduction Medical Over the Counter Products HOTMA
$20
Updated for HOTMA and/or TRACS 2.0.3.A Use this form to verify that over-the-counter products are used to diagnose, prevent or treat a specific medical condition which is the new requirement under HOTMA. Costs of items used for general good health are not included when determining the Medical Expense Deduction. If you implement any HOTMA changes before HOTMA compliant software is available, you must document the tenant file.
