Our FASTForms individual forms are designed to provide you with comprehensive policies designed to document options your compliance team should consider when developing new rules. Your staff (and legal counsel when appropriate) may choose which options to keep, which options to delete and which options to modify.
The House Rules are an attachment to the lease and have become a legal part of the lease. The rules were designed to ensure that residents are allowed to enjoy their home in peace and quiet comfort.
Lease Attachment Pet Rules Template
$300
These Pet Rules were developed to comply with HUD's requirements for properties set aside for seniors and people with disabilities. For other properties, pet rules must comply with local requirements. By developing pet rules, owners ensure that existing and prospective pet owners know their responsibilities to their pets and neighbors as well as the property. Pet rules also make existing and potential residents aware of their rights while living among pet owners. In addition, they help protect and preserve the physical condition of the property and the owner’s financial interest. Please see HUD's Guidance when developing Pet Rules for properties set aside for seniors or people with disabilities. See HH 4350.3 R1, Exhibit 6-5 for more information on how to develop pet rules. Please note that you MUST comply with the Notice requirements outlined in HH 4350.3 R1, Exhibit 6-4.
Lease Attachment Pet/Animal Rules Family Template
$300
This lease attachment can be used for family properties that allow pets. Owner/agents do not have to comply with HUD requirements but do have to comply with local requirements. This policy outlines optional pet policies and establishes standard rules for assistance animals.
Lease Attachment Pet/Animal Rules No Pets Template
$300
This lease attachment can be used for properties with a no pets policy. It outlines the no pets policy and establishes standard rules for assistance animals.
Policy Assistance Animals Template
$200
Assistance Animal Policies can be added to Pet Rules or No Pet Rules which are an attachment to the Lease. These policies are applicable to families who have been granted a reasonable accommodation to house an assistance animal. Because owner/agents may not require residents with disabilities to execute special documents related to their disability, it is best to combine these policies with your Pet Rules.
Policy Bullying Template
$200
This sample policy is designed to assist you in developing your own policy prohibiting bullying.
Policy Days to Report Change
$200
HOTMA requires that owner/agents develop a policy explaining how many days a resident has to report a change before they are in violation of the lease. Our example includes a requirement to report within 30 days, but HUD has no official timeline. Owner/agents must edit this policy to conform to their own internal requirements. This policy must include an explanation of retroactive rent changes including rent changes that result in a reduction in rent. Some owner/agents choose to establish a separate policy. If you are updating House Rules, you may also consider adding this language to your House Rules. Please reference HH 4350.3 Paragraph 6-12 for information about Lease Changes. Modification of the House Rules is considered a lease change.
Note from RBD: We do not expect additional revisions to this rule.
Policy Days to Report Change Template
$200
This sample policy is designed to assist you in developing your own policy defining how many days a resident has to report a change in household composition or income. This should match any such language included in your property House Rules.
Policy EIV Privacy for Auditors Template
$200
For use with the EIV Security Policy when an auditor is going to be accessing file for a HUD compliance review. (See RHIIP ListServ 181) This document is not required, however, the information about restrictions must be provided to the auditor in some manner and the auditor must certify their understanding of the requirements. The auditor is required to sign HUD’s Rules of Behavior before viewing any EIV information.
Policy EIV Privacy for Staff Template
$200
Some owner/agents wish to ensure that staff fully understands the rules surrounding the privacy policy. You can use a form like this to convey information about the privacy act and to ensure that staff understands the rules.
Policy EIV Reporting Summary
$50
This document provides staff with a summary of your EIV reporting process. It must be modified to match your policy before implementing.
Policy EIV Use Monthly and Quarterly Reporting Template
$300
This is a comprehensive EIV Use and Security Policy which incorporates sample policies based on HUD instruction provided in HUD Notice 13-06, HH 4350.3, Revision 1, Change 4 and other HUD guidance. In this policy, all EIV Master File Identity Verification Reports are reviewed every month and other Master File Reports are reviewed quarterly. You MUST edit these policies before implementation. The policy must reflect how you really use EIV.
Policy EIV Use Monthly Reporting Template
$300
This is a comprehensive EIV Use and Security Policy which incorporates sample policies based on HUD instruction provided in HUD Notice 13-06, HH 4350.3, Revision 1, Change 4 and other HUD guidance. In this policy, all EIV Master File Reports are reviewed every month. You MUST edit these policies before implementation. The policy must reflect how you really use EIV.
Policy Grievance for RAD Component 1 Template
$100
This sample policy is designed to assist you in developing your own standard Grievance Policy. Language included in this sample conform to required language provided in HSG Notice 17-03.
Policy Grievance Template
$100
This sample policy is designed to assist you in developing your own standard Grievance Policy.
Policy Hardship Exemption Related to Deductions
$200
This policy explains, in detail, the changes to deductions introduced with the implementation of HOTMA. This policy explains requests for Hardship Exemptions related to the Medical Expense Deduction, the Disability Assistance Expense Deduction and the Childcare Deduction. While HUD has not really communicated rules explaining when an OA will grant or deny a Request for a Hardship Exemption, HUD instructs owner/agents to develop their own policies. This sample policy explains provisions for when a Hardship Exemption will be granted based on family income and assets owned by the family (medical/disability assistance) and based on special family circumstances (childcare).
Note from RBD: We do not expect additional revisions to this rule.
Policy Maintenance
$300
This sample policy is designed to assist you in developing your own standard Maintenance Policy.
Policy NonCitizen Rule
$100
This policy outlines requirements for owner/agents who must implement HUD’s Noncitizen Rule.
Policy RAM Template
$300
This sample policy is designed to assist you in developing your own standard Reasonable Accommodation and Modification (RAM) Policy.
Policy Recordkeeping eStorage
$200
This sample policy is designed to assist you in developing your own standard Recordkeeping Policy.
Policy Recordkeeping Paper Files
$100
This sample policy is designed to assist you in developing your own standard Recordkeeping Policy.
Policy Rent Collection
$200
This sample policy is designed to assist you in developing your own standard Rent Collection Policy.
Policy Repayment Agreement Template
$250
This is a sample property repayment agreement policy. This policy can be used when improper payments are discovered while using EIV or when improper payments are discovered at other times.
Policy S504 Grievance Template
$200
This sample policy is designed to assist you in developing your own standard Section 504 Grievance Policy.
Policy Security
$300
This sample policy is designed to assist you in developing your own standard Security Policy.
Policy Tenant Organization Template
$200
This sample policy is designed to assist you in developing your own standard Tenant Organization Policy.
Policy Training
$200
This sample policy is designed to assist you in developing your own standard Staff Training Policy.
Policy Unit Inspection
$300
This sample policy is designed to assist you in developing your own standard Unit Inspection Policy.
Policy Unit Transfers and Family Split
$300
This sample policy is designed to assist you in developing your own standard Unit Transfer Policy.
Policy Utility Allowance
$150
This policy describes the owner/agent's method for addressing any Utility Allowance including review of UA every year and distribution of Utility Reimbursements.
Policy VAWA Stand-alone Emergency Transfer Plan Template
$200
This sample policy is designed to assist you in developing your own standard VAWA Emergency Transfer Policy.
Policy VAWA Template
$300
This sample policy is designed to assist you in developing your own standard VAWA Policy. This policy does include the VAWA Emergency Transfer Policy as an Appendix.
Policy Verification of Household Composition Template
$200
This sample policy is designed to assist you in developing your own standard policy regarding the verification of household composition. This policy is used to assist with investigation of unauthorized residents and custodial arrangements.
