Updated for HOTMA and/or TRACS 2.0.3.A HUD does not provide an application for use on PRAC properties but indicates that the application must be designed so that the owner/agent can make a preliminary eligibility determination. This HOTMA application asks required questions related to prior year income and Assets – specifically tax refunds/tax credits. We have also removed questions about assets that are excluded under HOTMA including retirement accounts, Special Needs Trusts and Trusts controlled by a person who does not live in the unit.
Consent Contact Electronic
$20
This document can be used to obtain alternative contact information for each resident. Alternative contact information could be cell phone numbers, email addresses, etc. This allows you to email or text information to each resident and to provide documents in electronic format versus paper except as required by regulation..
Consent Release General
$20
HUD does not provide a “HUD approved” general release document. HUD Form 9887 and 9887A provide some provisions for release of information. This is a sample general release form. It should be edited to conform to your management company’s policy and procedure. It is STRONGLY recommended that you seek legal counsel before implementing this form. State laws must be considered.
Consent Release Utility Usage Information
$20
HUD released a sample consent as part of HUD Notice 2015-04. This is a modified sample. It should be edited to conform to your management company’s policy and procedure.
Consent Utility Reimbursement to Utility Provider
$20
This form may be used to document a resident's consent to send any Utility Reimbursement to the Utility Provider
HUD Utility Allowance Factor FY2025
$25
This worksheet allows you to easily calculate your new Utility Allowance incorporating the 2025 Utility Allowance Factors. Just enter the current UA in the appropriate column and the worksheet calculates a new Utility Allowance for you.
Notice GR Rent Decrease
$20
Use this notice (attached to GR certification) to advise residents when a GR includes a Utility Allowance increase thus reducing tenant rent.
Notice GR Rent Increase
$20
Use this notice (attached to GR certification) to advise residents when a GR includes a Utility Allowance reduction thus increasing tenant rent.
Notice Lease Violation Improper Use Of Utilities
$20
Use this lease violation notice when a resident opts to run an extension cord from the unit to a location outside the unit. This form was originally created when unit utilities were used to charge an electric vehicle.
Notice Term Assistance Fail to Sign Consent Utilities
$20
Use this notice when residents fail to provide consent necessary for obtaining utility expense history needed when submitting the utility allowance baseline. Do not use for PRAC. There is no termination of assistance for PRAC.
Policy Utility Allowance Template
$150
This policy template is designed to assist you in developing a policy that describes the owner/agent's method for handling Utility Allowances including review of UA every year and distribution of Utility Reimbursements.
Verification GR Utility Expenses
$20
Use this document to obtain verification of utility expenses for an existing resident.
