HUD does not provide an application for use on PRAC properties but indicates that the application must be designed so that the owner/agent can make a preliminary eligibility determination. This Pre-HOTMA application does not ask HOTMA required questions related to prior year income or questions related to Assets – specifically tax refunds/tax credits.
Application 202 PRAC HOTMA
$75
Updated for HOTMA and/or TRACS 2.0.3.A HUD does not provide an application for use on PRAC properties but indicates that the application must be designed so that the owner/agent can make a preliminary eligibility determination. This HOTMA application asks required questions related to prior year income and Assets – specifically tax refunds/tax credits. We have also removed questions about assets that are excluded under HOTMA including retirement accounts, Special Needs Trusts and Trusts controlled by a person who does not live in the unit.
Application 202S8 (Pre-HOTMA)
$75
HUD does not provide an application for use on Section 8 properties but indicates that the application must be designed so that the owner/agent can make a preliminary eligibility determination. This Pre-HOTMA application does not ask HOTMA required questions related to prior year income or questions related to Assets – specifically tax refunds/tax credits.
Application 202S8 HOTMA
$75
Updated for HOTMA and/or TRACS 2.0.3.A HUD does not provide an application for use on Section 8 properties but indicates that the application must be designed so that the owner/agent can make a preliminary eligibility determination. This HOTMA application asks required questions related to prior year income and Assets – specifically Real Property Suitable for Occupancy and tax refunds/tax credits. We have also removed questions about assets that are excluded under HOTMA including retirement accounts, Special Needs Trusts and Trusts controlled by a person who does not live in the unit.
Application 811 PRAC (Pre-HOTMA)
$75
HUD does not provide an application for use on PRAC properties but indicates that the application must be designed so that the owner/agent can make a preliminary eligibility determination. This Pre-HOTMA application does not ask HOTMA required questions related to prior year income or questions related to Assets – specifically tax refunds/tax credits.
Application 811 PRAC HOTMA
$75
Updated for HOTMA and/or TRACS 2.0.3.A HUD does not provide an application for use on PRAC properties but indicates that the application must be designed so that the owner/agent can make a preliminary eligibility determination. This version asks updated TRACS questions related to gender identity. This HOTMA application asks HOTMA required questions related to prior year income. This version asks HOTMA questions related to Assets – specifically tax refunds/tax credits. We have also removed questions about assets that are excluded under HOTMA including retirement accounts, Special Needs Trusts and Trusts controlled by a person who does not live in the unit.
Application Cover (Pre-HOTMA)
$25
This is an application cover letter which includes a submission checklist and placeholders for attachments. Several options are included depending on whether you process applications immediately or you have a lengthy waiting list. The application submission checklist, which is part of this form, asks for documents based on Pre-HOTMA requirements (e.g. six checking account statements instead of one; two pay stubs instead of four, etc.).
Application Cover HOTMA
$25
Updated for HOTMA and/or TRACS 2.0.3.A This is an application cover letter which includes a submission checklist and placeholders for attachments. Several options are included depending on whether you process applications immediately or you have a lengthy waiting list. The application submission checklist, which is part of this form, asks for documents based on HOTMA requirements (e.g. one checking account statement instead of six; four pay stubs instead of two, etc.) We have also removed questions about assets that are excluded under HOTMA including retirement accounts, Special Needs Trusts and Trusts controlled by a person who does not live in the unit.
Application Cover Pre-Application
$25
This is a Pre-application cover letter which includes a submission checklist and placeholders for attachments. Several options are included depending on whether you process applications immediately or you have a lengthy waiting list.
Application Cover Pre-Application Lottery
$25
Placing applicants on a waitlist pursuant to a lottery rather than by prioritizing those who are first to apply is likely to yield a more diverse tenant body. This cover letter is for a preapplication used when the owner/agent has implemented tenant selection based on lottery.
Application Cover Top Of List (Pre-HOTMA)
$25
This Notice is sent to applicants when a Pre-application was submitted so the family could be added to the waiting list. When the family approaches the top of the waiting list, the application and all required documents are required. The application submission checklist, which is part of this form, asks for documents based on Pre-HOTMA requirements (e.g. six checking account statements instead of one; two pay stubs instead of four, etc.).
Application Cover Top Of List HOTMA
$25
Updated for HOTMA and/or TRACS 2.0.3.A This Notice is sent to applicants when a Pre-application was submitted so the family could be added to the waiting list. When the family approaches the top of the waiting list, the application and all required documents are required. The application submission checklist, which is part of this form, asks for documents based on HOTMA requirements (e.g. one checking account statement instead of six; four pay stubs instead of two, etc.)
Application IR PRAC New Adult (Pre-HOTMA)
$75
When a family receiving PRAC assistance wishes to add a new adult, that adult must be eligible and must pass certain screening criteria. Use this application to gather required and necessary information from the new adult. This Pre-HOTMA application does not ask HOTMA required questions related to prior year income or questions related to Assets – specifically tax refunds/tax credits.
Application IR PRAC New Adult HOTMA
$75
Updated for HOTMA and/or TRACS 2.0.3.A When a family receiving PRAC assistance wishes to add a new adult, that adult must be eligible and must pass certain screening criteria. Use this application to gather required and necessary information from the new adult. This HOTMA application asks required questions related to prior year income and Assets – specifically tax refunds/tax credits. We have also removed questions about assets that are excluded under HOTMA including retirement accounts, Special Needs Trusts and Trusts controlled by a person who does not live in the unit.
Application IR S8 New Adult (Pre-HOTMA)
$75
When a family receiving Section 8 assistance wishes to add a new adult, that adult must be eligible (not income eligible) and must pass certain screening criteria. Use this application to gather required and necessary information from the new adult. This version does not ask HOTMA required questions related to prior year income or questions related to Assets – specifically Real Property Suitable for Occupancy and tax refunds/tax credits.
Application IR S8 New Adult HOTMA
$75
Updated for HOTMA and/or TRACS 2.0.3.A When a family receiving PRAC assistance wishes to add a new adult, that adult must be eligible (not income eligible) and must pass certain screening criteria. Use this application to gather required and necessary information from the new adult. This HOTMA application asks required questions related to prior year income and Assets – specifically Real Property Suitable for Occupancy and tax refunds/tax credits. We have also removed questions about assets that are excluded under HOTMA including retirement accounts, Special Needs Trusts and Trusts controlled by a person who does not live in the unit.
Application Live-in Aide
$75
You are not required to have a special application for Live-in Aides. This is a sample questionnaire that can be used. Keep in mind that there is a difference between a Live-in Aide and an overnight caregiver. Specifically, the Live-in Aide uses the unit as their sole residence.
Application Pre-Application 202PRAC (Pre-HOTMA)
$50
HUD does not provide an application for use on PRAC properties but indicates that the application must be designed so that the owner/agent can make a preliminary eligibility determination. This Pre-HOTMA Pre-application can be used when an owner/agent is managing a long waiting list and does not need to collect information likely to change before the applicant approaches the top of the waiting list. A full application must be completed by the applicant(s) before the final eligibility determination starts.
Application Pre-Application 202PRAC HOTMA
$50
Updated for HOTMA and/or TRACS 2.0.3.A HUD does not provide an application for use on PRAC properties but indicates that the application must be designed so that the owner/agent can make a preliminary eligibility determination. This HOTMA Pre-application can be used when an owner/agent is managing a long waiting list and does not need to collect information likely to change before the applicant approaches the top of the waiting list. A full application must be completed by the applicant(s) before the final eligibility determination starts. Please be sure the application conforms to the Tenant Selection Plan.
Application Pre-Application 202S8 (Pre-HOTMA)
$50
This sample pre-application can be used when an owner/agent is managing a long waiting list and does not need to collect information likely to change before the applicant reaches the top of the waiting list. A full application must be completed by the applicant(s) before the final eligibility determination starts. HUD does not provide a pre-application for use on Section 8 properties but indicates that the application must be designed so that the owner/agent can make a preliminary eligibility determination. This version does not ask HOTMA questions related to Assets – specifically the status of Real Property or tax refunds/credits. Please be sure the application conforms to the Tenant Selection Plan.
Application Pre-Application 202S8 HOTMA
$50
Updated for HOTMA and/or TRACS 2.0.3.A This sample pre-application can be used when an owner/agent is managing a long waiting list and does not need to collect information likely to change before the applicant reaches the top of the waiting list. A full application must be completed by the applicant(s) before the final eligibility determination starts. HUD does not provide a pre-application for use on Section 8 properties but indicates that the application must be designed so that the owner/agent can make a preliminary eligibility determination. This version asks HOTMA questions related to Assets – specifically the status of Real Property or tax credits/refunds. Please be sure the application conforms to the Tenant Selection Plan.
Application Pre-Application 811PRAC (Pre-HOTMA)
$50
HUD does not provide an application for use on Section 8 properties but indicates that the application must be designed so that the owner/agent can make a preliminary eligibility determination. This sample pre-application can be used when an owner/agent is managing a long waiting list and does not need to collect information likely to change before the applicant approaches the top of the waiting list. A full application must be completed by the applicant(s) before the final eligibility determination starts. Please be sure the application conforms to the tenant selection plan. This application has been modified based on customer feedback.
Application Pre-Application 811PRAC HOTMA
$50
Updated for HOTMA and/or TRACS 2.0.3.A HUD does not provide an application for use on Section 8 properties but indicates that the application must be designed so that the owner/agent can make a preliminary eligibility determination. This sample pre-application can be used when an owner/agent is managing a long waiting list and does not need to collect information likely to change before the applicant approaches the top of the waiting list. A full application must be completed by the applicant(s) before the final eligibility determination starts. Please be sure the application conforms to the tenant selection plan. This application has been modified based on customer feedback.
Application Pre-Application S8Elderly (Pre-HOTMA)
$50
This sample pre-application can be used when an owner/agent is managing a long waiting list and does not need to collect information likely to change before the applicant reaches the top of the waiting list. A full application must be completed by the applicant(s) before the final eligibility determination starts. HUD does not provide a pre-application for use on Section 8 properties but indicates that the application must be designed so that the owner/agent can make a preliminary eligibility determination. This version does not ask HOTMA questions related to Assets – specifically the status of Real Property or tax refunds/credits. Please be sure the application conforms to the Pre-HOTMA Tenant Selection Plan.
Application Pre-Application S8Elderly HOTMA
$50
Updated for HOTMA and/or TRACS 2.0.3.A HUD does not provide an application for use on Section 8 properties but indicates that the application must be designed so that the owner/agent can make a preliminary eligibility determination. This sample pre-application can be used when an owner/agent is managing a long waiting list and does not need to collect information likely to change before the applicant approaches the top of the waiting list. A full application must be completed by the applicant(s) before the final eligibility determination starts. Please be sure the application conforms to the tenant selection plan. This application has been modified based on customer feedback.
Application Pre-Application S8Family (Pre-HOTMA)
$50
This sample pre-application can be used when an owner/agent is managing a long waiting list and does not need to collect information likely to change before the applicant reaches the top of the waiting list. A full application must be completed by the applicant(s) before the final eligibility determination starts. HUD does not provide a pre-application for use on Section 8 properties but indicates that the application must be designed so that the owner/agent can make a preliminary eligibility determination. This version does not ask HOTMA questions related to Assets – specifically the status of Real Property or tax refunds/credits. Please be sure the application conforms to the Pre-HOTMA Tenant Selection Plan.
Application Pre-Application S8Family HOTMA
$50
Updated for HOTMA and/or TRACS 2.0.3.A HUD does not provide an application for use on Section 8 properties but indicates that the application must be designed so that the owner/agent can make a preliminary eligibility determination. This sample pre-application can be used when an owner/agent is managing a long waiting list and does not need to collect information likely to change before the applicant approaches the top of the waiting list. A full application must be completed by the applicant(s) before the final eligibility determination starts. Please be sure the application conforms to the tenant selection plan.
Application S8 Elderly (Pre-HOTMA)
$75
HUD does not provide an application for use on Section 8 properties but indicates that the application must be designed so that the owner/agent can make a preliminary eligibility determination. This Pre-HOTMA application does not ask HOTMA required questions related to prior year income or questions related to Assets – specifically Real Property Suitable for Occupancy and tax refunds/tax credits.
Application S8 Elderly HOTMA
$75
Updated for HOTMA and/or TRACS 2.0.3.A HUD does not provide an application for use on Section 8 properties but indicates that the application must be designed so that the owner/agent can make a preliminary eligibility determination. This HOTMA application asks required questions related to prior year income and Assets – specifically Real Property Suitable for Occupancy and tax refunds/tax credits. We have also removed questions about assets that are excluded under HOTMA including retirement accounts, Special Needs Trusts and Trusts controlled by a person who does not live in the unit.
Application S8 Family (Pre-HOTMA)
$75
HUD does not provide an application for use on Section 8 properties but indicates that the application must be designed so that the owner/agent can make a preliminary eligibility determination. This Pre-HOTMA application does not ask HOTMA required questions related to prior year income or questions related to Assets – specifically Real Property Suitable for Occupancy and tax refunds/tax credits.
Application S8 Family HOTMA
$75
Updated for HOTMA and/or TRACS 2.0.3.A HUD does not provide an application for use on Section 8 properties but indicates that the application must be designed so that the owner/agent can make a preliminary eligibility determination. This HOTMA application asks required questions related to prior year income and Assets – specifically Real Property Suitable for Occupancy and tax refunds/tax credits. We have also removed questions about assets that are excluded under HOTMA including retirement accounts, Special Needs Trusts and Trusts controlled by a person who does not live in the unit.
Citizen Owners Notice 1 w Attach
$20
This FASTForm combines the forms necessary to determine noncitizen eligibility at application. Included are "Owner's Notice 1," "Notice of Requirement to Determine Noncitizen Eligibility," "Citizen/Noncitizen Declaration," "Family/Owner Summary" and the "Consent for Verification" combined as one document.
Consent Contact Electronic
$20
This document can be used to obtain alternative contact information for each resident. Alternative contact information could be cell phone numbers, email addresses, etc. This allows you to email or text information to each resident and to provide documents in electronic format versus paper except as required by regulation..
Consent HUD Disclosure of EIV Information
$20
In HUD Notice 13-06, HUD clarified that EIV information can only be disclosed 1) to people participating in the certification process 2) only with written permission. HUD added a sample form with the release of the HUD Notice 11-21. Subsequently, this form was added to HH 4350.3 Exhibit 9-4 in December 2013. This requirement applies to adult household members. We have taken the PDF version in the notice and converted it to Microsoft Word. Please note that this version is available for free on our RBD EIV Resource Page.
Notice App Application Incomplete
$20
This is a notice to be included with an incomplete application. Use this notice to advise applicants that the application received was not complete and is being returned without consideration.
Notice App Change Unit Size
$20
This notice advises applicants that, because of a household change, the owner/agent will add them to the waiting list for a different unit size.
Notice App Change Unit Size - WL Closed for Unit Size
$20
This notice advises applicants that, because of a household change, they qualify for a different unit size (larger or smaller). The owner/agent will not add them to the waiting list for a that unit size because that waiting list is closed.
Notice App Complete
$20
Use this notice to advise applicants that the application has been received and appears to be complete.
Notice APP Confirmation Removal From Waiting List
$20
Use this notice when an applicant requests their family is removed from the waiting list. This Notice advises the applicant that he/she will have to submit a new application if they wish to be returned to the waiting list.
Notice App Existing Tenant Search Conflict
$20
Use this notice if EIV indicates that the household may be receiving assistance on a property that has not been disclosed at application.
Notice App Home Visit
$20
For owner/agents who conduct Home Visits as part of screening. Implementing Home Visits is optional. Use this notice to let an applicant know that their Home Visit has been scheduled.
Notice App Intent to Reject Criminal
$20
This notice is sent to the applicant when criminal history on the application conflicts with criminal history included as part of screening. Please see HH 4350.3 Revision 1, Paragraph 4-27-E.
Notice App Missing Docs Top of List
$20
Use this notice to advise an applicant that he/she is at the top of the waiting list and has failed to provide all necessary documentation. The Notice advises applicants that they will be skipped if forms are not provided.
Notice App No SSN Top of List
$20
An applicant may remain on the waiting list when an SSN has been submitted but SSN documentation has not been received. use this notice to advise such an applicant that he/she is at the top of the waiting list and they have 90 days to provide such documentation or be rejected.
Notice App Pending MI Income Limit Change
$20
Owner/agents should advise applicants (not residents) when the Income limits change after a unit offer but before the actual move-in. Applicants have a limited amount of time to move-in to the unit if the family’s income is over the NEW income limit. Use this notice to advise the family of this requirement.
Notice App Plan Update
$20
Owner/agents should advise applicants (not residents) when the tenant selection plan undergoes significant change. This is not required unless you add preferences. Owner/agents must advise applicants if the owner/agent or HUD adds preferences or when HUD changes eligibility requirements. This is a sample notice explaining that the tenant selection plan has undergone significant changes. This notice also inquires as to the applicant’s interest in remaining on the waiting list.
Notice App Plan Update New Preferences
$20
Use this notice advise applicants (not residents) when the Tenant Selection Plan undergoes significant change. Owner/agents must advise applicants if the owner/agent or HUD adds preferences or when HUD changes eligibility requirements. This notice includes a response and requires applicants to notify owner/agents of their desire to remain on the waiting list.
Notice App Plan Update New Preferences & Implementation of Lottery Selection
$25
Use this notice to advise existing applicants that you have updated the waiting list, added new preferences and plan to implement lottery selection instead of selecting based on the date and time the application was received.
Notice App Plan Update No Smoking
$20
Owner/agents should advise applicants (not residents) when the tenant selection plan undergoes significant change. Owner/agents must advise applicants if the owner/agent or HUD adds preferences or when HUD changes eligibility requirements. Use this notice to explain that the Tenant Selection Plan has undergone significant changes. This notice also inquires as to the applicant’s interest in remaining on the waiting list.
Notice App Plan Update RAD for PRAC (Pre-HOTMA)
$20
Use this notice to applicants on the PRAC Waiting List advising them that the property is being converted to Section 8 PBRA RAD. This notice includes a required response but does not include new questions related to the HOTMA S8 Asset Restrictions. It is recommended that owner/agents also include HUD Form 92006 and a Citizenship Declaration.
Notice App Plan Update RAD for PRAC HOTMA
$20
Updated for HOTMA and/or TRACS 2.0.3.A Use this notice to applicants on the PRAC Waiting List advising them that the property is being converted to Section 8 PBRA RAD. This notice includes a required response that has been updated to include questions related to the Section 8 Asset Cap and the Section 8 Real Property Rule. It is recommended that owner/agents also include HUD Form 92006 and a Citizenship Declaration.
Notice App Rejection (Pre-HOTMA)
$20
This notice is used when an application is rejected. Language explaining the appeal process and reasonable accommodation is included.
Notice App Rejection HOTMA
$20
Updated for HOTMA and/or TRACS 2.0.3.A This notice is used when an application is rejected. Language explaining the appeal process and reasonable accommodation is included. This notice has been updated to include rejection reasons related to the S8 Asset Restrictions. If the property is not S8, those references should be removed.
Notice App Rejection Income Limit Change
$20
When Income Limits change, owner/agents should review current applicant files to see if they still meet the income limit requirements. If not, a rejection should be issued.
Notice App Rejection No Response to OA
$20
Use this notice to advise applicants that they are being rejected for failure to respond to owner/agent inquiries while on the waiting list.
Notice App Rejection Unit Size Change
$20
Use this notice to advise applicants that they are being rejected while on the waiting list because they do not meet occupancy standards due to household composition.
Notice App Top of Waiting List
$20
Use this notice to advise applicants that they have reached the top of the list and must appear for an eligibility interview.
Notice App Unit Offer No Unit Available
$20
Use this notice to extend a conditional unit offer when the current resident has given notice but has not moved out. This notice is specifically designed for owner/agents who extend a conditional unit offer when the unit is not vacant.
Notice App Unit Offer Unit Available
$20
When a unit is vacant and has become available because rehab is complete or when a unit is vacant because the resident left unexpectedly, the owner/agent can extend a unit offer and work with the resident to coordinate the move-in date. Use this Notice when the owner/agent wishes to extend a unit offer and the unit is currently available.
Notice App Waiting List Maintenance
$20
This notice is sent periodically; usually annually. Use this notice to determine whether or not current applicants wish to remain on the waiting list.
