Ross Business Development

Consent Contact Electronic

$20

This document can be used to obtain alternative contact information for each resident. Alternative contact information could be cell phone numbers, email addresses, etc. This allows you to email or text information to each resident and to provide documents in electronic format versus paper except as required by regulation..

Consent HUD Disclosure of EIV Information

$20

In HUD Notice 13-06, HUD clarified that EIV information can only be disclosed 1) to people participating in the certification process 2) only with written permission. HUD added a sample form with the release of the HUD Notice 11-21. Subsequently, this form was added to HH 4350.3 Exhibit 9-4 in December 2013. This requirement applies to adult household members. We have taken the PDF version in the notice and converted it to Microsoft Word. Please note that this version is available for free on our RBD EIV Resource Page.

Consent Release Contents

$20

Review by appropriate legal counsel is strongly recommended. Many states have specific requirements that must be followed.
This form can be used to obtain written consent to release the contents of the unit to someone in the case of hospitalization, death, incarceration or abandonment. It is STRONGLY recommended that you seek legal counsel before implementing this form. State laws must be considered.

Consent to Disclose Tenant File to a 3rd Party

$20

The Privacy Act requires that you obtain consent if you are going to disclose the applicant/tenant file to any other person. This sample consent can be used if the applicant or resident wants to complete a form rather than write out their own consent.

Consent to Notify in Case of Death Incarceration Hospitalization or Abandonment

$20

Review by appropriate legal counsel is strongly recommended. Many states have specific requirements that must be followed.
This form can be used to obtain written consent to contact someone in the case of hospitalization, death, incarceration or abandonment. It is STRONGLY recommended that you seek legal counsel before implementing this form. State laws must be considered.

Incident Report Bullying

$20

This form can be used by residents to report bullying.

Incident Report Grievance

$20

This form can be used by residents to report any grievance.

Incident S504 Grievance

$20

This form can be used by residents to report any grievance based on the presence of a disability in compliance with S504.

Lease Attachment House Rules - Updated for HOTMA

$500

Updated for HOTMA and/or TRACS 2.0.3.A
The House Rules are an attachment to the lease and have become a legal part of the lease. The rules were designed to ensure that residents are allowed to enjoy their home in peace and quiet comfort. See HH 4350.3 Paragraph 6-9 for additional information. These House Rules include new HOTMA language. Keep in mind that most HOTMA changes will not be implemented until HOTMA compliant site software is available and implemented and new HUD leases are available and implemented. Owner/agents should consider waiting to implement new House Rules until new leases are implemented.

Notice Criminal Intent to Terminate

$20

Use this notice when an owner/agent is planning to make a decision to terminate tenancy based on information discovered when reviewing criminal history. The owner/agent must first offer the resident the opportunity to dispute the information provided by the source of the criminal history. See HH 4350.3 R1, Chapter 8.

Notice Extermination

$20

Use this notice to inform residents when an exterminator will be treating their individual unit. This Notice advises residents that they will be charged if they refuse entry in to the unit.

Notice Failure to Address a Lease Violation

$20

Use this notice to advise residents that they have failed to address a lease violation.

Notice Intent to Enforce the Lease Criminal

$20

This notice may be used to advise residents of your intent to enforce criminal criteria outlined in your lease and your House Rules. Generally, this is used when there is criminal activity on the property but the owner/agent has not been enforcing rules related to criminal activity.

Notice Lease House Rules Change

$50

Use this notice to provide the required 60-day notice of a change to the property rules which are an attachment to the lease. See HH 4350.3 R1, Paragraph 6-12 for complete instruction regarding the notice requirements.

Notice Lease House Rules Pet Rules Change

$50

Use this notice to provide the required 60-day notice of a change to the property rules which are an attachment to the lease. The notification requirements for pet rules are for properties set aside for seniors and people with disabilities See HH 4350.3 R1, Paragraph 6-12 for complete instruction regarding the notice requirements.

Notice Lease New HUD Lease

$50

New Form To Be Implemented When HOTMA is Implemented.
Because of changes introduced through HOTMA, HUD will provide new leases which must be executed by owner/agents and all adult family members. In many states, when issuing new leases, owner/agents must also include new attachments. Use this notice to let residents know there is a new lease and that all adults must sign the later of 1) the end of the 30-day notice or 2) 30 days before the current lease end date. Lease changes and changes to lease attachments may only be effective at the end of a lease term. See HH 4350.3 Paragraph 6-12 for additional information about the rules about timing and delivery of this notice. Use this notice when an owner/agent provides notice of a change in to the lease. The Notice is technically a 60 day Notice. Residents have 30 days to respond or provide 30-day notice of intent to vacate. Do not use this notice until new HOTMA compliant leases are available

Notice Lease Violation Extended Absence

$20

This notice was created to advise residents that they are in violation of the extended absence policy which is a material lease violation and the owner/agent is pursuing termination of tenancy. The language in this notice must be modified to correlate with your House Rules.

Notice Lease Violation Failure to Address

$20

Use this notice to advise residents that they have failed to address a lease violation.

Notice Lease Violation Failure to Repay

$20

Use this notice when a resident misses a repayment agreement payment. The language in this notice supports requirements outlined in the House Rules. Modifications should be consistent.

Notice Lease Violation Failure to Report a Change Employment or Income

$20

Use this notice to advise residents when you suspect that they have not disclosed a change in income. The notice must be in compliance with HH 4350.3 R1, Paragraph 7-12. This notice also contains information about the penalty for failure to report which includes termination of assistance and possible eviction.

Notice Lease Violation Failure to Report a Change Household Composition

$20

Use this notice to advise residents when you suspect that they have not disclosed a change to family composition. The notice must be in compliance with HH 4350.3 R1, Paragraph 7-12. This notice also contains information about the penalty for failure to report which includes termination of assistance and possible eviction.

Notice Lease Violation Failure to Report Asset Change

$20

Use this notice to advise residents when you suspect that they have not disclosed a change of assets.

Notice Lease Violation Hoarding

$20

Use this notice to advise residents that they are suspected of hoarding. This is a lease violation notice specific to hoarding and offers assistance in identifying organizations to assist with hoarding.

Notice Lease Violation Insufficient Notice

$20

Use this notice to advise residents of failure to provide proper notice to move (less than 30 days). This notice is used when House Rules indicate residents will be responsible for rent for the remainder of either the lease term or the required notice period. Owner/agents must reference tenant landlord laws to ensure this is acceptable in your state/city.

Notice Lease Violation Marijuana

$20

Use this notice to advise residents that use of marijuana is in direct violation of their lease. This is not a termination notice, but rather, the first violation notice. This notice is used when a resident, resident’s guest or resident’s service provider is using marijuana on or near the property.

Notice Lease Violation Material First Warning

$20

Use this notice as the first lease violation issued to a resident when a material lease violation is suspected. When required by local tenant/landlord law, tenants should be given the opportunity to dispute whether or not the violation occurred.

Notice Lease Violation Minor General

$20

Use this notice as a general lease violation notice which can be completed to address one or multiple minor lease violations.

Notice Lease Violation Multiple Repayments

$20

Some owner/agents limit the number of repayment agreements. Use this notice when there is a second or subsequent improper payment and the owner/agent requires full repayment or eviction.

Notice Lease Violation Noise Violation

$20

Use this form to advise residents that they must comply with the noise restrictions supplied in the HUD lease and in the property House Rules (if applicable). Failure to resolve the issue will result in termination of tenancy.

Notice Lease Violation Smoking

$20

Use this notice to advise residents that they are in violation of the smoking policy.

Notice Lease Violation Unauthorized Animal

$20

Use this notice to advise residents that you suspect an unauthorized animal is living in the unit. This notice complies with the requirements outlined in FHEO Notice 2020-01.

Notice Lease Violation Unauthorized Resident

$20

Use this notice to request a meeting when the owner/agent suspects that there is an unauthorized resident living in the unit.

Notice Lease Violation Unauthorized Resident Minor

$20

Use this notice to request a meeting when the owner/agent suspects that there is an undisclosed resident who is a minor living in the unit.

Notice Move-out Receipt of 30-Day Notice

$20

Use this notice to confirm receipt of a resident's thirty day notice to move out.

Notice Overpayment Rent

$20

Use this notice to advise residents when a correction indicates that they have paid too much rent and are entitled to a rent credit.

Notice Requirement To Register Animals

$20

Sometimes property managers will notice that there seems to be quite a few animals living on the property and the animals have not been registered. This is a notice sent to all residents asking anyone with an animal to come by the office and register the animal or provide updated registration information.

Notice Requirement to Sign 9887

$20

Use this notice to advise residents who are turning 18 of their requirement to sign HUD Form 9887/9887A. The HOH should be copied.

Notice Tenant Organization Acknowledgement

$20

Use this notice to respond to residents’ inquiries about starting a tenant organization. Owner/agents should also provide other information including HSG Notice 11-12, 14-12 and 16-05.

Notice Tenant Organization Response to Inquiry

$20

Owner/agents may receive inquiries from residents wishing to create a tenant organization. Use this notice to respond to such inquiries. Owner/agents should also provide other information including HSG Notices 11-12, 14-12 and 16-05.

Notice Term Assistance Fail to Meet

$20

Use this notice to notify residents of the intent to terminate assistance due to failure to reply to a request for a meeting. This is a generic form and can be used for many purposes. Notices of termination of assistance must be provided in compliance with HUD’s termination requirements set forth in HH 4350.3 R1, Chapter 8. Do not use for PRAC. There is no termination of assistance for PRAC.

Notice Term Assistance Fail to Repay

$20

If a resident receives an improper payment and fails to return the improper payment, the penalty is termination of tenancy. However, in some cases, judges will not award an eviction when a resident fails to repay. When that is the case, the family is no longer eligible for assistance. This Notice is used assuming the OA has attempted eviction and has failed and now needs to terminate assistance. Do not use for PRAC. There is no termination of assistance for PRAC.

Notice Term Assistance Fail to Respond

$20

Use this form when a resident has been notified of a requirement to report but the resident does not respond in the required timeframe. See HH 4350.3 Paragraph 7-12. The penalty is termination of assistance. Do not use for PRAC. There is no termination of assistance for PRAC.

Notice Term Assistance Fail to Sign Consent 9887 (Pre-HOTMA)

$20

Use this notice when a resident turns 18 but fails to respond to requests to sign required 9887. This Pre-HOTMA version includes current signature requirements for the 9887 specifically stating that the form is signed annually. Do not use for PRAC. There is no termination of assistance for PRAC.

Notice Term Assistance Fail to Sign Consent 9887 HOTMA

$20

Updated for HOTMA and/or TRACS 2.0.3.A
Use this notice when a resident turns 18 but fails to respond to requests to sign required 9887. This HOTMA version includes new signature requirements for the 9887 specifically stating that the form is signed once unless the resident moves out, assistance is terminated to the resident revokes consent. Do not use for PRAC. There is no termination of assistance for PRAC.

Notice Term Assistance Fail to Sign Consent Utilities

$20

Use this notice when residents fail to provide consent necessary for obtaining utility expense history needed when submitting the utility allowance baseline. Do not use for PRAC. There is no termination of assistance for PRAC.

Notice Term Assistance Ineligible Student

$20

Section 8 Only. Use this notice to inform a resident that a member is an ineligible student, and the family is no longer qualified for Section 8 assistance based on the Student Rule.

Notice Term Ten Failure to Pay Rent

$20

Use this notice when a resident fails to pay rent. Depending on your local tenant landlord rules, you may want to create and use a Notice to Pay or Quit in compliance with local tenant/landlord laws. Owner/agents must pursue termination of tenancy.

Notice Term Ten Failure to Repay

$20

Use this notice when a resident fails to pay repayment agreement payments. Owner/agents must pursue termination of tenancy

Notice Term Ten Marijuana

$20

Use this notice to advise residents that the owner/agent is initiating termination of tenancy for marijuana use. This notice is used after a lease violation notice has been issued and when a resident, resident’s guest or resident’s service provider continues to use marijuana on or near the property.

Notice Term Ten Missing SSN

$20

When a resident adds a minor to a unit, the resident has 90 days to provide the SSN and adequate documentation to verify the SSN. An additional 90 days may be granted under certain conditions. Use this notice when the tenant fails to provide required SSN documentation. This Notice is strongly worded and provides required language necessary to facilitate termination of tenancy. Once HOTMA is implemented this notice will only be use for PRAC.

Notice Term Ten Multiple Lease Violations 1

$20

Use this notice when a resident commits a multiple minor lease violations.

Notice Term Ten Multiple Lease Violations 2

$20

Use this notice as a general notification of lease violation when a resident commits a multiple minor lease violations.

Notice Term Ten Multiple Repayments

$20

Use this notice when a you have established a limit on the number of repayments allowed any resident and the resident has exceeded that number. The resident must return the new improper payment immediately (no repayment) or face eviction.

Notice Term Ten No Response Change in House Rules

$50

Use this notice when an owner/agent provides notice of a change in House Rules, residents have 30 days to respond or provide 30-day notice of intent to vacate and the resident doe not respond.

Notice Term Ten Unit too Small

$20

While HUD guidance indicates that residents may not be evicted when underhoused, local ordinance may supersede such instruction. Use this notice when you will not renew the lease because the unit is too small for the number of family members. You will need to insert local occupancy guidance before finalizing this form.

Notice Term Tenancy Failure to Pay Rent

$20

Since the release of the Interim Final Rule and related HSG Notice H 2021-06, Supplemental Guidance to the Interim Final Rule "Extension of Time and Required Disclosures for Notification of Nonpayment of Rent", OAs are supposed to be providing a 30 day notice when terminating tenancy for non-payment of rent. The Interim Final Rule does not provide Termination Notice Requirements.

Notice Term Tenancy Failure to Pay Rent 30 Day New

$20

Since the release of the Interim Final Rule and related HSG Notice H 2021-06, Supplemental Guidance to the Interim Final Rule "Extension of Time and Required Disclosures for Notification of Nonpayment of Rent", OAs are supposed to be providing a 30 day notice when terminating tenancy for non-payment of rent. The Interim Final Rule does not provide Termination Notice Requirements.

In December 2024, HUD published a new Final Rule - 30-Day Notification Requirement Prior To Termination of Lease for Nonpayment of Rent. The new Final Rule will be implemented when HUD issues new leases and full compliance is required within 14 months after the new leases are released. Full compliance means that owner/agent will provide 30 Days’ Notice and the notice will comply with the requirements outlined in the new Final Rule – specifically explaining monthly charges and explaining the how residents can avoid eviction. Owner/agents may implement changes to this notice before the implementation deadline

Notice Term Tenancy Lease Violation Failure to Correct

$20

Use this notice when a resident fails to correct a lease violation.

Notice Term Tenancy Lease Violation Material

$20

Use this notice when a resident commits a material lease violation. Resident has been notified of the requirement to correct but has failed to do so.

Notice Term Tenancy Live-in Aide

$20

Use this notice when a sole household member either passes away or moves out and you must notify the Live-in Aide that he/she must leave the unit.

Notice Term Tenancy No Response New Lease

$20

New Form To Be Implemented When HOTMA is Implemented.
Lease changes and changes to lease attachments may only be effective at the end of a lease term. See HH 4350.3 Paragraph 6-12 for additional information about the rules about timing and delivery of this notice. Use this notice when an owner/agent provides notice of a change in to the lease. The Notice is technically a 60 day Notice. Residents have 30 days to respond or provide 30-day notice of intent to vacate. For all MFH programs, the resident is subject to termination of tenancy when the resident does not respond.

Notice Utility Reimbursement Forfeit

$20

Use this notice to inform a resident that their utility allowance has not been retrieved or they have not cashed their UR check. If they do not respond, the UR will be treated as abandoned or forfeited property.

Policy Bullying Template

$200

Use this policy template to assist you in developing a property Bullying Policy.

Policy Grievance for RAD Component 1 Template

$100

This policy template is designed to assist you in developing your own standard Grievance Policy. Language included in this sample conform to required language provided in HSG Notice 17-03.

Policy Grievance Template

$100

This policy template is designed to assist you in developing your own standard Grievance Policy.

Policy Reporting Changes (Pre-HOTMA)

$200

HUD suggests that owner/agents develop a policy explaining how many days a resident has to report a change before they are in violation of the lease. This template includes a requirement to report within 30 days, but HUD has no official timeline. Owner/agents must edit this policy to conform to their own internal requirements. If you are updating House Rule, you may also consider adding this language to your House Rules. Please reference HH 4350.3 Paragraph 6-12 for information about Lease Changes and Paragraph 6-9 for information about House Rules. Modification of the House Rules is considered a lease change.

Policy Reporting Changes HOTMA

$200

Updated for HOTMA and/or TRACS 2.0.3.A
HOTMA requires that owner/agents develop a policy explaining how many days a resident has to report a change before they are in violation of the lease. This template includes a requirement to report within 30 days, but HUD has no official timeline. Owner/agents must edit this policy to conform to their own internal requirements. This information must be included in the property HOTMA TSP. For HOTMA, this policy must include an explanation of retroactive rent changes including rent changes that result in a reduction in rent. Some owner/agents choose to establish a separate policy. If you are updating House Rules, you may also consider adding this language to your House Rules. Please reference HH 4350.3 Paragraph 6-12 for information about Lease Changes and Paragraph 6-9 for information about House Rules. Modification of the House Rules is considered a lease change. Note from RBD: Owner/agents must wait for HOTMA compliant software and new HUD leases before changes to retroactive rent decreases is implemented.

Policy S504 Grievance Template

$200

This policy template is designed to assist you in developing your own standard Section 504 Grievance Policy.

Policy Security

$300

This policy template is designed to assist you in developing your own standard Security Policy.

Policy TenantOrganization

$200

This policy template is designed to assist you in developing your own standard Tenant Organization Policy.

Policy Verification of Household Composition Template

$200

This policy template is designed to assist you in developing your own standard policy regarding the verification of household composition. See HH 4350.3 Paragraph 3-27 for additional HUD guidance. This policy is used to assist with investigation of unauthorized residents and custodial arrangements.

Registration Caregiver

$50

Use this registration when applicants/residents are required to register caregivers.

Registration Vehicle

$50

Use this registration when applicants/residents are required to register vehicles that will be parked on the property.

S504 Coordinator Contact

$20

Use this form to post information or provide an electronic notification about your Section 504 Coordinator. You are required to assign a Section 504 Coordinator if you employ 15 or more people regardless of their locations or duties. See HH 4350.3 R1, Paragraph 2-29 for additional information.

Survey Smoking

$100

If you are preparing to introduce limited smoking or smoke free housing, you may want to survey residents first to determine how many people will be affected by the change to the rule. This sample survey may help you create your own site survey.

TSP Fair Housing Language

$100

A comprehensive explanation of the fair housing protections for residents receiving HUD housing assistance. An explanation of fair housing protections must be included in the TSP and the House Rules. This description includes descriptions for federal fair housing, local fair housing, Section 504, Title VI, Limited English Proficiency, Sexual Harassment in Housing and VAWA.

RBD FASTForms Individual Forms

Consent Contact Electronic

Consent HUD Disclosure of EIV Information

Consent Release Contents

Consent to Disclose Tenant File to a 3rd Party

Consent to Notify in Case of Death Incarceration Hospitalization or Abandonment

Incident Report Bullying

Incident Report Grievance

Incident S504 Grievance

Lease Attachment House Rules - Updated for HOTMA

Notice Criminal Intent to Terminate

Notice Extermination

Notice Failure to Address a Lease Violation

Notice Intent to Enforce the Lease Criminal

Notice Lease House Rules Change

Notice Lease House Rules Pet Rules Change

Notice Lease New HUD Lease

Notice Lease Violation Extended Absence

Notice Lease Violation Failure to Address

Notice Lease Violation Failure to Repay

Notice Lease Violation Failure to Report a Change Employment or Income

Notice Lease Violation Failure to Report a Change Household Composition

Notice Lease Violation Failure to Report Asset Change

Notice Lease Violation Hoarding

Notice Lease Violation Insufficient Notice

Notice Lease Violation Marijuana

Notice Lease Violation Material First Warning

Notice Lease Violation Minor General

Notice Lease Violation Multiple Repayments

Notice Lease Violation Noise Violation

Notice Lease Violation Smoking

Notice Lease Violation Unauthorized Animal

Notice Lease Violation Unauthorized Resident

Notice Lease Violation Unauthorized Resident Minor

Notice Move-out Receipt of 30-Day Notice

Notice Overpayment Rent

Notice Requirement To Register Animals

Notice Requirement to Sign 9887

Notice Tenant Organization Acknowledgement

Notice Tenant Organization Response to Inquiry

Notice Term Assistance Fail to Meet

Notice Term Assistance Fail to Repay

Notice Term Assistance Fail to Respond

Notice Term Assistance Fail to Sign Consent 9887 (Pre-HOTMA)

Notice Term Assistance Fail to Sign Consent 9887 HOTMA

Notice Term Assistance Fail to Sign Consent Utilities

Notice Term Assistance Ineligible Student

Notice Term Ten Failure to Pay Rent

Notice Term Ten Failure to Repay

Notice Term Ten Marijuana

Notice Term Ten Missing SSN

Notice Term Ten Multiple Lease Violations 1

Notice Term Ten Multiple Lease Violations 2

Notice Term Ten Multiple Repayments

Notice Term Ten No Response Change in House Rules

Notice Term Ten Unit too Small

Notice Term Tenancy Failure to Pay Rent

Notice Term Tenancy Failure to Pay Rent 30 Day New

Notice Term Tenancy Lease Violation Failure to Correct

Notice Term Tenancy Lease Violation Material

Notice Term Tenancy Live-in Aide

Notice Term Tenancy No Response New Lease

Notice Utility Reimbursement Forfeit

Policy Bullying Template

Policy Grievance for RAD Component 1 Template

Policy Grievance Template

Policy Reporting Changes (Pre-HOTMA)

Policy Reporting Changes HOTMA

Policy S504 Grievance Template

Policy Security

Policy TenantOrganization

Policy Verification of Household Composition Template

Registration Caregiver

Registration Vehicle