Our FASTForms individual forms are designed to provide you with comprehensive policies designed to document options your compliance team should consider when developing new rules. Your staff (and legal counsel when appropriate) may choose which options to keep, which options to delete and which options to modify.
Click on any Form Name for a brief description.
Purchase the "House Rules" package to get all of the forms listed and a whole lot more!
This document can be used to obtain alternative contact information for each resident. Alternative contact information could be cell phone numbers, email addresses, etc. This allows you to email or text information to each resident and to provide documents in electronic format versus paper except as required by regulation.
Consent Release Contents
$20
Review by appropriate legal counsel is strongly recommended. Many states have specific requirements that must be followed. This form can be used to obtain written consent to release the contents of the unit to someone in the case of hospitalization, death, incarceration or abandonment. It is STRONGLY recommended that you seek legal counsel before implementing this form. State laws must be considered.
Consent to Disclose Tenant File to a 3rd Party
$20
The Privacy Act requires that you obtain consent if you are going to disclose the applicant/tenant file to any other person. This sample consent can be used if the applicant or resident wants to complete a form rather than write out their own consent.
Consent to Notify in Case of Death Incarceration Hospitalization or Abandonment
$20
Review by appropriate legal counsel is strongly recommended. Many states have specific requirements that must be followed. This form can be used to obtain written consent to contact someone in the case of hospitalization, death, incarceration or abandonment. It is STRONGLY recommended that you seek legal counsel before implementing this form. State laws must be considered.
FairHousing TSP House Rules Language
$100
A comprehensive explanation of the fair housing protections for residents living receiving HUD housing assistance. An explanation of fair housing protections must be included in the TSP and the House Rules. This description includes descriptions for federal fair housing, local fair housing, Section 504, Title VI, Limited English Proficiency, Equal Access, Sexual Harassment in Housing and VAWA.
Incident Report Bullying
$20
This form can be used by residents to report bullying.
Incident Report Grievance
$20
This form can be used by residents to report any grievance.
Lease Attachment House Rules Template
$500
The House Rules are an attachment to the lease and have become a legal part of the lease. The rules were designed to ensure that residents are allowed to enjoy their home in peace and quiet comfort.
Notice Criminal Intent to Terminate
$20
If an owner/agent is planning to make a decision to terminate tenancy based on information discovered when reviewing criminal history, the owner/agent must first offer the resident the opportunity to dispute the information provided by the source of the criminal history. See HH 4350.3 R1, Chapter 8.
Notice Extermination
$20
Use this Notice to inform residents when an exterminator will be treating their individual unit. This Notice advises residents that they will be charged if they refuse entry in to the unit.
Notice Intent to Enforce the Lease - Criminal
$20
This sample notice may be used to advise residents of your intent to enforce criminal criteria outlined in your lease and your House Rules. Generally, this is used when criminal activity has been conducted on the property.
Notice Lease House Rules Change
$50
This sample notice provides the required 60-day notice of a change to the property rules which are an attachment to the lease. See HH 4350.3 R1, Paragraph 6-12 for complete instruction regarding the notice requirements.
Notice Lease House Rules Pet Rules Change
$50
This sample notice provides the required 60-day notice of a change to the property rules which are an attachment to the lease. The notification requirements for pet rules are for properties set aside for seniors and people with disabilities See HH 4350.3 R1, Paragraph 6-12 for complete instruction regarding the notice requirements.
Notice Lease Violation Extended Absence
$20
This sample notice was created to advise residents that they are in violation of the extended absence policy which is a material lease violation and the owner/agent is pursuing termination of tenancy. The language in this notice must be modified to correlate with your House Rules.
Notice Lease Violation Fail to Repay
$20
Use this notice when a resident misses a repayment agreement payment. The language in this notice supports requirements outlined in the House Rules. Modifications should be consistent.
Notice Lease Violation Failure to Report a Change in Employment or Income
$20
This is a sample notice used to advise residents when you suspect that they have not disclosed a change in income or family composition. The notice must be in compliance with HH 4350.3 R1, Paragraph 7-12. This notice also contains information about the penalty for failure to report which includes termination of assistance and possible eviction.
Notice Lease Violation Failure to Report a Change in Household Composition
$20
This is a sample notice used to advise residents when you suspect that they have not disclosed a change in income or family composition. The notice must be in compliance with HH 4350.3 R1, Paragraph 7-12. This notice also contains information about the penalty for failure to report which includes termination of assistance and possible eviction.
Notice Lease Violation Failure to Report a Change of Assets
$20
This is a sample notice used to advise residents when you suspect that they have not disclosed a change of assets.
Notice Lease Violation Hoarding
$20
Use this document to notify residents of potential hoarding. This notice is specific to hoarding and offers assistance in identifying organizations to assist with hoarding.
Notice Lease Violation Insufficient Notice
$20
Use this document to notify residents of failure to provide proper notice. This notice is used when House Rules indicate residents will be responsible for rent for the remainder of either the lease term or the required notice period. Owner/agents must reference tenant landlord laws to ensure this is acceptable in your state/city.
Notice Lease Violation Material First Warning
$20
This is the first lease violation issued to a resident when a material lease violation is suspected. When required by local tenant/landlord law, tenants should be given the opportunity to dispute whether or not the violation occurred.
Notice Lease Violation Minor General
$20
This notice was created as a general lease violation notice which can be completed to address one or multiple minor lease violations.
Notice Lease Violation Smoking
$20
This notice was created to notify residents that they are in violation of the smoking policy.
Notice Lease Violation Unauthorized Resident
$20
This notice can be used to request a meeting when the owner/agent suspects that there is an unauthorized resident living in the unit.
Notice Lease Violation Unauthorized Resident Minor
$20
This notice can be used to request a meeting when the owner/agent suspects that there is an undisclosed resident who is a minor living in the unit.
Notice Lease Violation Unauthorized Resident PRAC
$20
For PRAC, there is no termination of assistance. This Notice advises the resident that the owner/agent suspects that an unauthorized resident lives in a unit and that the resident is subject to termination of tenancy.
Notice of Intent to Enforce Lease Provisions Regarding Animals
$20
Sometimes property managers will notice that there seems to be quite a few animals living on the property and the animals have not been registered. This is a notice sent to all residents asking anyone with an animal to come by the office and register the animal or provide updated registration information.
Notice of Termination of Tenancy - Failure to Provide SSN for Minor
$20
This notice adises residents that they will be terminated because of failure to provide an SSN or adequate documentation to verify the SSN within 90 days.
Notice Requirement to Sign 9887
$20
Use this notice to notify residents who are turning 18 of their requirement to sign HUD Form 9887/9887A.
Notice Tenant Organization Acknowledgement
$20
Use this Notice to respond to residents’ inquiries about starting a tenant organization. Owner/agents should also provide other information including HSG Notice 11-12, 14-12 and 16-05.
Notice Tenant Organizations Response to Inquiry
$20
Owner/agents may receive inquiries from residents wishing to create a tenant organization. This letter can be modified and used to respond to such inquiries.
Notice Termination of Assistance - Ineligible Student S8
$20
This Notice can be used to inform a resident that the family is no longer qualified for Section 8 assistance based on the Student Rule.
Notice Termination of Assistance Change in Household Composition
$20
You are required to notify residents when you are going to terminate assistance in accordance with HUD’s requirements. This Notice can be sent after the Notice of Failure to Report a Change, when the resident does not report as required. See HH 4350.3 R1, Paragraph 7-12. Notices of termination of tenancy must be provided in compliance with HUD’s termination requirements set forth in HH 4350.3 R1, Chapter 8. Do not use this form for a PRAC. In this situation, owner/agents of PRAC properties must terminate tenancy.
Notice Termination of Assistance Fail to Meet
$20
This sample notice was created to notify residents of the intent to terminate assistance due to failure to reply to a request for a meeting. This is a generic form and can be used for many purposes.. Notices of termination of assistance must be provided in compliance with HUD’s termination requirements set forth in HH 4350.3 R1, Chapter 8.
Notice Termination of Assistance Fail to Repay
$20
Use this sample notice when a resident misses a repayment agreement payment. While not required, owner/agents may terminate assistance while pursuing termination of tenancy.
Notice Termination of Assistance Fail to Respond
$20
Do not use this form for a PRAC. In this situation, owner/agents of PRAC properties must terminate tenancy.
Notice Termination of Assistance Failure to Sign Consent to Release Information
$20
Use this form when residents fail to provide consent necessary for submitting the utility allowance baseline.
Notice Termination of Tenancy Lease Violation Material
$20
Use this sample notice when a resident commits a material lease violation.
Notice Termination of Tenancy Lease Violation Failure to Correct
$20
Use this sample notice when a resident fails to correct a lease violation.
Notice Termination of Tenancy Lease Violation Failure to Pay Rent
$20
Use this sample notice when a resident fails to pay rent. Depending on your local tenant landlord rules, you may want to create and use a Notice to Pay or Quit in compliance with local tenant/landlord laws. Owner/agents must pursue termination of tenancy
Notice Termination of Tenancy Lease Violation Failure to Repay
$20
Use this sample notice when a resident fails to pay repayment agreement payments. Owner/agents must pursue termination of tenancy.
Notice Termination of Tenancy Live-in Aide
$20
Use this sample notice when a sole household member either passes away or moves out and you must notify the live-in aide that he/she must leave the unit.
Notice Termination of Tenancy Marijuana
$20
This notice is used to advise residents that the owner/agent is initiating termination of tenancy for marijuana use. This notice is used after a lease violation notice has been issued and when a resident, resident’s guest or resident’s service provider continues to use marijuana on or near the property.
Notice Termination of Tenancy Missing SSN
$20
When a resident adds a minor to a unit, the resident has 90 days to provide the SSN and adequate documentation to verify the SSN. An additional 90 days may be granted under certain conditions. Use this sample notice when the tenant fails to provide required SSN documentation. This Notice is strongly worded and provides required language necessary to facilitate termination of tenancy.
Notice Termination of Tenancy Multiple Lease Violations 1
$20
Use this sample notice when a resident commits multiple minor lease violations.
Notice Termination of Tenancy Multiple Lease Violations 2
$20
Use this alternate sample notice when a resident commits multiple minor lease violations.
Notice Termination of Tenancy Multiple Repayment Agreements
$20
Use this sample notice when a you have established a limit on the number of repayments allowed any resident and the resident has exceeded that number. The resident must return the new improper payment immediately (no repayment) or face eviction.
Notice Termination of Tenancy No Response to Change in House Rules
$50
When an owner/agent provides notice of a change in House Rules, residents have 30 days to respond or provide 30-day notice of intent to vacate. When neither occurs, the OA must initiate termination of tenancy. This notice provides required language.
Notice Termination of Tenancy Unit too Small
$20
While HUD guidance indicates that residents may not be evicted when underhoused, local ordinance may supersede such instruction. Use this notice when you will not renew the lease because the unit is too small for the number of family members. You will need to insert local occupancy guidance before finalizing this form.
Notice Utility Reimbursement Return to HUD
$20
This sample notice can be used to inform a resident that their utility allowance has not been retrieved or they have not cashed their UR check. If they do not respond, the UR will be returned to HUD.
Policy Bullying Template
$200
This sample policy is designed to assist you in developing your own policy prohibiting bullying.
Policy Grievance for RAD Component 1 Template
$100
This sample policy is designed to assist you in developing your own standard Grievance Policy. Language included in this sample conform to required language provided in HSG Notice 17-03.
Policy Grievance Template
$100
This sample policy is designed to assist you in developing your own standard Grievance Policy.
Registration Caregiver
$50
Use this sample form if you want to require that residents register any caregiver that will frequently visit the property.
Registration Vehicle
$50
Use this sample form if you want to require that residents register their vehicles.
S504 Coordinator Contact
$20
Use this form to post information or provide an electronic notification about your Section 504 Coordinator. You are required to assign a Section 504 Coordinator if you employ 15 or more people regardless of their locations or duties. See HH 4350.3 R1, Paragraph 2-29 for additional information.
Survey Smoking
$100
If you are preparing to introduce limited smoking or smoke free housing, you may want to survey residents first to determine how many people will be affected by the change to the rule. This sample survey may help you create your own site survey.
