|RBD FASTFacts - Monitoring TRACS|
This document provides an explanation of how to monitor TRACS to ensure that certifications have been recorded correctly. This is commonly referred to as the voucher audit. The requirement is to compare the detail information on the voucher to the detailed information in TRACS to make sure all MI, IC, AR, IR, MO, TM, GR and UT transactions have been recorded correctly and that the property Compliance Percentage is above 90% at all times.
|Instructions for PBRA RAD Conversion IC 202D|
For those owner/agents converting to PBRA RAD, use these instructions when completing the Conversion IC moving the resident from the PH, PRAC, Mod Rehab, Rent Supp or RAP to PBRA RAD. We edited the regular instructions and provide instructions specific to the RAD program. This document is not used for subsequent certifications. See the regular 50059 Instructions.
|Instructions for TRACS 202D 50059 Certification|
The standard instructions for completing the 50059 are posted on HUDClips. This version has been updated to include updated instruction based on more current HUD guidance.
|HUD TRACS Website |
This HUD website provides information about TRACS including announcements pertaining to TRACS functions. This is a valuable resource for anyone who submits HUD Form 50059 to HUD or to a Contract Administrator.
|TRACS Mandatory User Recertification Quick Start |
This document, created by RBD, provides step-by-step instructions that will assist TRACS/WASS Coordinators as they recertify TRACS Users.
| TRACS Mandatory User Recertification Questions and Answers|
Between September 1, 2017 and December 31, 2017 TRACS System Coordinators are required to recertify all Users who continue to need access to TRACS. Failure to complete this process by the deadline will result in the termination of the User’s access to TRACS. During the Online Training, HUD received and responded to several questions. A summary of that Q & A.
|TRACS Recertification User’s Guide|
This User’s Guide provides a comprehensive explanation of the TRACS User Recertification process.
TRACS Error Message – Draft with Explanations
|DUNS Number Requirements|
All vouchers data December 2017 or later are required to include the property DUNS Number and Tax Identification Number. Review the DUNS Number Requirements
|TRACS Rules of Behavior |
This document must be signed by all users with access to TRACS or iMAX. The TRACS system automatically prompts you to accept and print this document. Use this form if you did not print your ROB or if you cannot find it.
|TRACS Announcements Page |
This HUD website provides HUD Broadcast messages regarding the TRACS database and iMAX. Additional industry announcements are often posted here as well.
HUD forms are accessed from this page. This is where you can download current versions of HUD Forms 50059 and 50059A and instructions for completing those forms. HUDClips also stores the 52670 and instructions for completing each part of the 52670.
|Updated Forms Matrix|
Rules about OMB forms prohibit edits. However, in some cases, HUD allows owner/agents to remove form expiration dates. This is true of most “TRACS forms”. Owner/agents must understand that forms cannot be edited without specific HUD permission. The original forms matrix was published on HUD’s RHIIP web site in 2008. We have updated the matrix and included form names and updated expiration information.
|Monthly Activity Transmission (MAT) Guide |
The Monthly Activity Transmission Guide provides detailed guidance about use of HUD’s 50059, 50059A and vouchers. This guide is the resource used to understand the different certifications and rules about when and how each type of transactions should be submitted. This MAT Guide also explains how TRACS handles submissions, how to correct TRACS and how to address TRACS errors. The current version of TRACS is 2.0.2.D
This document explains the changes to the TRACS Database (version 2.0.3.A) which is currently scheduled for release in 2020.
|TRACS Access and Security Training Requirements|
This memo outlines the TRACS Access Training Requirements. When this memo was issued, TRACS Users and Coordinators were required to participate in Security Awareness Training within 30 days of signing the TRACS Rules of Behavior (ROB). The requirement has since changed. TRACS Users and Coordinators must participate in Security Awareness Training annually. Please note the Security Awareness Training (Cyber Awareness Challenge) is the same training required for EIV Users and Coordinators.
|TRACS Industry User Guide |
This Guide provides HUD property management professionals with information about how to access TRACS within Secure Systems and how to use
iMAX User Guide
|TRACS Multifamily Move out Request Form |
The purpose of this form is to request a HUD initiated move-out. This form is to only be used if submitting
|TRACS Certification Re-baseline Request |
The purpose of this form is to request an HQ initiated project certification re-baseline. By submitting this form you are requesting that all active tenant certifications be terminated in TRACS for your project.
|Quick Start Guide |
This document provides quick step-by-step instruction explaining how to set up TRACS access.
|TRACSMail ID Request Form |
The purpose of this form is to request a new TRACSMail ID. This TRACSMail ID is to be used for the exclusive purpose of submitting Voucher and Tenant data.
|Downloading TRACS Query Information to Excel |
When using information on TRACS queries,
|TRACS Compliance Percentages |
While HUD extends efforts to enforce the Optimum Tenant Compliance percentage for property managers submitting to TRACS, many owner/agents are scratching their heads trying to figure out exactly what the compliance percentage is. This document provides an explanation of how the process works including information about why a property may be above or below 100%.
|Late Annual Certifications|
The industry, as a whole, has been searching for specific, consistent guidance regarding payment when an annual certification is submitted after the effective date. It is important to understand the rules surrounding late ARs. This document provides information about how to address Late Annual Certifications.