RBD FASTFacts and Miscellaneous Forms

HUD Race and Ethnicity DAS Memo
HH 4350.3 Paragraph 4-14 instructs owner/agents to collect race and ethnicity information during the applicant interview.  The applicant provides self-certification of their race and ethnicity for data collection by using form HUD-27061-H (Exhibit 4-3). Completing this form is optional and there is no penalty for not completing it.
Sample Form - Note to File - Employment & SSA – No EIV
This document was prepared by RBD to assist you in documenting your files when EIV reports include old or missing data.
RBD FASTFacts - Establishing a Homeless Preference
Owner/agents are encouraged to implement a Homeless Preference.  HUD offers Add-on fees to incent owner/agents to design and implement a homeless preference. This FASTFact provides information about HUD’s addon fees and additional resources.
RBD FASTFacts - HUD's Current Verification Requirements
Owner/agents, reviewers, and HUD staff are responsible for staying up to date with changing requirements.  With the release of HH 4350.3 Change 4 in December 2013, HUD started making significant changes to verification guidance in an effort to reduce the burden of obtaining verification.  Additional changes were introduced in 2016 with the release of HUD HSG Notice 2016-09 Streamlining Administrative Regulations for Multifamily Housing Programs which introduced Streamlined Verification of Fixed Income.  In 2017, 2018, and 2020, HUD finalized Streamlining Administrative Regulations for Multifamily Housing Programs and Implementing Family Income Reviews Under the Fixing America's Surface Transportation (FAST) Act which introduced Streamlined Verification of Assets and Streamlined Certification.

This FASTFact Summarizes the changes and provides information about current verification requirements for HUD’s Multifamily Housing programs. 

RBD FASTFacts - Peer to Peer Accounts
Millennials have grown up, and while they were busy revolutionizing the technology sector with payment smartphone applications, HUD has not adapted to the changing realities of how people interact. Owner/agents must address how to handle new types of assets such as Peer-to-Peer payment apps (e.g., Apple Pay, Venmo, Cash App, Pay Pal, Zelle, etc.).  Absent HUD guidance, we have prepared this FASTFact to assist our customers when developing their own policies.
RBD FASTFacts - Medical Expense Examples
HUD provides limited information about medical expenses included in the Medical Expense Deduction. In an effort to provide a comprehensive list of medical expense deductions, we have taken HUD’s guidance and taken guidance provided by the IRS via IRS Publication 502 and have compared both federal agency’s guidance.  In an effort to create a more comprehensive policy and to ensure that residents are treated in a fair and equitable manner, we created an unofficial list of medical expenses including some guidance on how these medical expenses may be treated when determining the medical expense deduction for qualified families. If HUD provides guidance in any of the known HUD resources or clarifications, we use HUD guidance. If HUD is silent, we consider guidance provided by the IRS and attempt to incorporate HUD rules.
 
RBD FASTFacts - OMB Forms Expiration Dates
Rules about OMB forms prohibit edits. However, in some cases, HUD allows owner/agents to remove form expiration dates. This is true of most “TRACS forms”. Owner/agents must understand that forms cannot be edited without specific HUD permission. The original forms matrix was published on HUD’s RHIIP web site in 2008. We have updated the matrix and included form names and updated expiration information.
RBD FASTFacts – VAWA Forms Distribution Requirements
This document explains the VAWA forms distribution requirements.  This include HUD Form 5380 - VAWA Notice, HUD Form 5381 - Model VAWA Emergency Transfer (VET) Plan, HUD Form 5382 VAWA Certification, HUD Form 5383 - VET Request, and HUD Form 91067 VAWA Addendum.  This document also includes sample VAWA language for your TSP and House Rules.
 
RBD FASTFacts – Criminal & Other Screening
The Supreme Court disparate impact ruling caused all owner/agents to reevaluate criminal and other screening criteria. This FASTFact provides information about HUD’s criminal screening requirements.
 
RBD FASTFacts – EIV Reporting Requirements
Review this document to understand the requirements for keeping a property EIV Master File. 
 
RBD FASTFacts - EIV Master File
Property managers must review two EIV reports every month (Identity Verification ) and three EIV reports every quarter (Deceased Tenant, Multiple Subsidy & New Hires).  This document explains HUD’s requirements and provides suggestions about how to set up and maintain the EIV Master File.
RBD FASTFacts– Streamlining & the FAST Act
Owner/agents now have the option of using Streamlined Verification for fixed income. This means third-party verification documents are obtained once every three years instead of annually. This document explains this new verification method.
 
RBD FASTFacts - Calculating Income for Residents Who Work Partial Year
This FASTFact explains how to project annual income when working with residents who work part of the year.  For example, a teacher, school bus driver, or cafeteria worker may work 9 months out of 12.  Learn how to correctly project income and also learn to identify a common mistake.
 
RBD FASTFacts– Hoarding
Owner/agents should understand that hoarding may be a side effect or symptom of a disability. Review this document to obtain some insight in to your Section 504 responsibilities. 
 
RBD FASTFacts– The Section 504 Coordinator
Owner/agents with 15 or more employees, regardless of their location or position, must assign a person to coordinate efforts to comply with Section 504. Review this document for a summary of Section 504 Coordinator responsibilities.
 
RBD FASTFacts– Charging for Damages Caused by Bed Bugs
HUD has concluded that owner/agents may charge for damages caused by bed bugs. However, owner/agents must implement a reasonable process to determine if bed bugs infestations were caused by a resident, resident’s guest or resident’s service provider. 
 
RBD FASTFacts– When a Minor Does Not Have a SSN
On April 6, 2016 HUD published the Streamlining Final Rule which added a new Social Security Number Disclosure exemption for minors (under the age of 6) at move-in. This document explains the old rule and the new rule for auditing purposes.
 
RBD FASTFacts– Children in Joint Custody Arrangements
This document explains how to properly treat and document children in joint custody arrangements when both families receive HUD housing assistance either through HUD’s Public and Indian Housing programs or HUD’s Multifamily Housing programs.
 
RBD FASTFacts– HUD Lease Requirements
Be sure that you fully understand the rules regarding lease documents as they relate to the HUD Multifamily housing programs. 
 
RBD FASTFacts– Tenant Organizations
Owner/agents are required to encourage residents to participate in tenant organizations. Review this document to understand key requirements for HUD’s Mutifamily Housing programs. 
 
RBD FASTFacts– HUD File Recordkeeping Requirements
This document provides a summary of the recordkeeping requirements for applicant files, resident files and EIV reports.
 
RBD FASTFacts – PBRA RAD – When TTP Exceeds Gross Rent
For Component 1 PH to PBRA RAD, rent calculation rules allow for TTP to exceed Gross Rent.  This means that the assistance payment is zero or negative.  This document explains HUD’s requirements and provides a work-around to be used until TRACS v 2.0.3.A is released.
RBD FASTFacts - Monitoring TRACS
This document provide instruction for monitoring TRACS certification submissions and ensuring that the property Optimum Compliance Percentage is 90% or more.  A property’s Optimum Compliance Percentage must be at least 90% in order for the property voucher to be paid.
RBD FASTFacts - COLA Percentage 2022
RBD provides information about calculation and verification requirements for those owner/agents with residents who have fixed income and who need an explanation of HUD’s options when applying the COLA increase.
RBD FASTFacts - Ride Hailing and Other Gig Income
As more and more residents earn gig income, owner/agents need to develop consistent policies used to project that income.  While HUD has not provided guidance, RBD offers suggestions about how to treat this income and document the tenant file.
RBD FASTFacts - Verifying Checking Account Average Balance
While it seems easy, owner/agents still struggle with verifying and determining the six month average for checking accounts.  This document provides a complete explanation of the correct method used to determine the average balance.
RBD FASTFacts – Gross Rent Change Signature Requirements
One of the most common questions we receive is about signature requirements for Gross Rent Changes.  This document explains those requirements when the GRC is submitted using HUD Form 50059A or when the change is submitted with an AR, IR, MI or IC (50059).
RBD FASTFacts – Annual Recertification (AR) Billing
This document provides a comprehensive explanation of the AR process.  Examples include Example 1 – A Perfect World, Example 2 – What to Do When the Resident Reports After the Tenth Day of the Eleventh Month but Before the AR Date, Example  – Late AR and Examples 4 and 5 – Sending the AR Using the Extenuating Circumstance Codes.