RBD PBRA RAD Reference Guide

 This PBRA RAD Reference Guide provides a detailed overview of the PBRA RAD Program.  This guide provides an explanation of what happens after the contract closes.  Information about PBRA RAD resources, certification submission, voucher submission, the Management & Occupancy Review, Rent Increases and much more is provided. 

This guide was updated in September 4, 2018. 


 PBRA RAD Certification/Voucher Submission Checklist

RBD has created a checklist which outlines the tasks PHA/OAs necessary for successful submission of certifications and vouchers in HUD's TRACS database.  There are separate checklists for Component 1 and Component 2 Conversions.  Use of this checklist will assist PHA/OAs in addressing TRACS Threshhold Errors to help avoid or reduce delays in HAP payment.

PBRA RAD Conversion Checklist Component 1 (PH to PBRA RAD)

PBRA RAD Conversion Checklist Component 2 (Mod Rehab/Rent Supp/RAP to PBRA RAD)


Latest PBRA RAD Notices from HUD
HSG Notice 2017-03 Rental Assistance Demonstration – Final Implementation, Revision 3

HSG Notice 2016-17 Rental Assistance Demonstration (RAD) Notice Regarding Fair Housing and Civil Rights Requirements and Relocation Requirements Applicable to RAD First Component – Public Housing Conversions

HSG Notice 2018-05 Rental Assistance Demonstration (RAD) - Supplemental Guidance


HUD RAD Email address
Email rad@hud.gov for information about RAD 1st Component
Email rad2@hud.gov for information about RAD 2nd Component
HUD has provided email addresses monitored by staff who can answer your RAD questions.Component 1 PH to PBRA RAD and Component 2 Mod Rehab/Rent Supp/RAP to PBRA RAD have specific email addresses so HUD is able to track questions and improve resources

 Sign Up for HUD’s RAD ListServ
Click here to sign up for the RAD Mailing List
 Sign Up for our HUDBlast
Click here to sign up for the HUDBlast
RBD monitors HUD and other industry web sites to keep abreast of changes that affect Multifamily Housing occupancy requirements. This ListServ provides you with occupancy updates and links to available resources. You can also view our
HUDBlast Archives
 HUD Web Sites
HUD Exchange - RAD
HUD’s RAD Web site
HUD’s RAD Resource Desk
 Apply for access to Secure Systems
If you do not have a Web Access Secure Systems (WASS) User Name (M-ID), use this link to begin the process to get access to the WASS Systems including EIV and TRACS
 Instructions for WASS Coordinator or WASS User Setup - Multifamily
HUD has provided a set of instructions explaining how to complete User and Coordinator Setup in HUD’s Web Access Secure Systems (WASS).
 EIV Quick Start
PHAs must switch from the PHA version of EIV to the Multifamily Housing version of EIV. Many PHA/OAs struggle to complete the setup. You get half way through the process but get stuck at the point where you get a message saying that “No Contracts Assigned to This User”. You're almost there!! This EIV Quick Start provides step-by-step instructions about EIV setup and certification.  2018 version is available.
Also see our EIV Resources Page
 Sample EIV Coordinator Authorization Letter
HUD requires that EIV Coordinators obtain permission, from the owner of each property, to act as the EIV Coordinator. Documentation that the owner has provided this permission must be presented to your Reviewer during the Management and Occupancy Review. Failure to provide this document may result in termination of EIV access. This letter should be modified to meet your own company requirements and printed on owner letterhead.
TRACS Quick Start Guide
This document provides quick step-by-step instruction explaining how to set up TRACS access.

TRACSMail ID Request Form
The purpose of this form is to request a new TRACSMail ID.This TRACSMail ID is to be used for the exclusive purpose of submitting Voucher and Tenant data.Each property should have a separate TRACSMail ID.
Also see our TRACS Resources Page

PBRA RAD RBD Online Training Workshop
This class includes information about the PBRA RAD program.  Discussion for RAD includes creation of the Conversion IC, calculations for Tenant Rent when AP is zero or negative, explanation of the Rent Phase-in, Miscellaneous Accounting Requests, voucher adjustments, voucher submission, reporting FSS Escrow Deposits, Component 1 considerations and Component 2 considerations.

This class provides an explanation of the TRACS database, how submissions are processed, an explanation of the TRACS errors and introduction to the TRACS reports.

This is a three-part class (2 hours per session)

All RBD Online Training Workshops are “live” and provide opportunity for students to ask questions.
Students must register individually.

A follow-up email is provided for all students onlinetraining@rbdnow.com

PBRA RAD Conversion FASTForms

Updated 9/2018

Over the last two years, PHA/OAs and HUD have struggled to define this conversion process.

You need to establish access to HUD’s WASS databases used by Multifamily Housing Professionals (TRACS, EIV-MF). We provide step-by-step instructions explaining how to get access for your coordinators and users.

You need to establish existing residents in TRACS. We have explained the certification and voucher process.  This includes providing a set of instructions explaining what should be entered for each field of your Conversion IC (HUD 50059).

You need to send your vouchers to TRACS. Our PBRA RAD Reference Guide explains the voucher process including, but not limited to, how to submit your zero-vouchers, how to handle Rehab Assistance Payments, and how to submit vouchers for payment.

You need to set up tenant files so they comply with Multifamily Housing requirements which will be assessed during the Management & Occupancy Review. We provide a Conversion File checklist to help you make sure that your PBRA RAD tenant files are set up correctly.  We have also provided many of the forms necessary for compliant file setup under MFH rules.

All forms, notices and checklists are created using Microsoft Word, Microsoft Excel and Adobe Acrobat. Forms and checklists can be edited to accurately reflect and support your own processes.