We know what it's like to be responsible for developing policies and supporting forms for property management teams. Not only do you have to create the forms, you also have to keep them up to date. That task has been even more challenging with the implementation of HOTMA because owner/agents have had to update existing forms, to be used now, and create HOTMA compliant forms to be used when new HOTMA rules are implemented. Click here if you would like to see decscriptions and pricing for all of our forms in one place.
Each year, owner/agents are tasked with reviewing family income to ensure that resident's are receiving the appropriate housing assistance payment. There is a lot to do and while HUD provides some forms to assist, a comprehensive AR process involves AR questionnaires, checklists, self-certifications, verifications and notices. On top of that, HOTMA changes rules surrounding Annual Recertifications. This collection of FASTForms includes Pre-HOTMA forms that can be used now and HOTMA compliant forms that can be implemented once owner/agents have implemented HOTMA compliant site software.
For all programs except PRAC, PAC, and 221(d)(3) BMIR.
In order to receive HUD housing assistance through HUD's MFH programs, the Noncitizen Rule requirements must be applied to applicants (before move-in) and to existing residents whose eligibility may change. Owner/agents are required to start with Owner Notice 1 and finalize review with the Notice of Approval or Rejection. The Citizenship FASTForms include a formal Noncitizen Rule Policy, required notices, owner and family summaries and other documents to help owner/agents maintain compliance.
We offer a Citizen FASTForms Package that provides all of these forms for a discounted price ($240).
Use of HUD’s Enterprise Income Verification System requires owner/agents to develop a comprehensive policy but without supporting forms, the policy is difficult to implement and support. Owner/agents may want to consider additional checklists, and notices used to support a compliant EIV policy. In addition, HUD requires owner/agents to provide MOR reviewers with a HOTMA compliant EIV Policy. However, owner/agents are not to implement that HOTMA EIV Policy until HOTMA compliant site software is available and implemented. This means that owner/agents must develop and maintain quite a few forms. These FASTForms provide both Pre-HOTMA and HOTMA compliant versions of the EIV policy and supporting notices and checklists required to implement your policies.
For years, HUD has supported the Section 8 Minimum Rent Hardship Exemption. With the introduction of HOTMA, all HUD Multifamily owner/agents must develop Hardship Exemption Policies to address the new Hardship Exemptions related to the Health & Medical Expense Deductions and the Attendant Care and Auxiliary Apparatus Expense Deduction (Phase-in Hardship Exemption and the Financial (General) Hardship Exemption). Owner/agents must also establish policies explaining how a resident or applicant may apply for the new Childcare Hardship Exemption. We have created new documents, specific to Hardship Exemptions including two Exemption Policies (one for Section 8 and one for non-Section 8), Notices and Requests.
With the implementation of the HOTMA (Housing Opportunities Through Modernization Act) owner/agents are tasked with updating policies, creating new policies, updating notices, creating new notices and updating checklists. This is in addition to updating the TSPs and EIV Policies. At this time, HUD has indicated that owner/agents are not required to implement HOTMA changes until HOTMA compliant site software is available and implemented, but owner/agents still need to prepare. These HOTMA forms includes Notices, Checklists, Questionnaires, Policies, and many more templates will assist owner/agents with HOTMA day-to-day processes.
(HOTMA TSP FASTForms and HOTMA EIV FASTForms are sold separately).
Regardless of whether or not you have implemented HOTMA, residents are required to report certain changes between certifications. Development of Interim Recertifications forms is a big job because owner/agents have to be ready to address everything from the addition of new members, the removal of existing members, changes to deductions and changes to income. On top of that, HOTMA changes rules surrounding Interim Recertifications. This collection of FASTForms includes Pre-HOTMA forms that can be used now and HOTMA compliant forms that can be implemented once owner/agents have implemented HOTMA compliant site software.
Starting with the unit offer, an applicant is now treated as a resident. Check out resident notices, checklists, sample lease addenda, self-certifications and verifications documents necessary to complete a move-in under HUD’s Multifamily Housing Rules.
If you only know what you really need for the RAD conversion. This collection of documents provides information about the difference between HUD’s RAD programs and standard Section 8/PRAC programs and provides notices, checklists and instructions that will help you facilitate a smooth PBRA RAD conversion. Documents, checklists, notices, questionnaires necessary to facilitate a conversion to PBRA RAD are available.
We offer a PBRA RAD Conversion FASTForms Package that provides all of these forms for a discounted price ($850).
Pet Rules are an attachment to the lease. Owner/agent are require to allow pets when the property is set aside for seniors/people with disabilities. We offer several Pet Rules templates including a Pet Rules Template for elderly/disabled properties, a Pet Rule Template for family properties and a No Pets Template for family properties. Assistance Animal Rules are incorporated in to each set of Pet Rules. There are also forms specific to addressing requests for assistance animals. Verification forms and policies include comprehensive information about state laws that outline penalties for false claims for the need for an assistance animal.
We offer a Pet & Assistance Animal FASTForms Package that provides all of these forms for a discounted price ($850).
For federally funded properties, owner/agents must comply with Reasonable Accommodation/Modification (RAM) rules provide in the Fair Housing Act and in Section 504 of the Rehabilitation Act. We provide a comprehensive RAM Policy Template, Request Forms, and request-specific verifications. We closely follow guidance provided in the HUD/DOJ joint statements regarding Reasonable Accommodation, Reasonable Modification and Construction Guidelines. This means that most verifications require two versions - one used when an owner/agent needs to verify the disability and the need for the accommodation and one used when the disability is known/obvious and the owner/agent only needs to verify the need for the accommodation. These FASTForms also include checklists and other documents to help you manage the RAM process.
We offer a Reasonable Accommodation/Modification FASTForms Package that provides all of these forms for a discounted price ($850).
When a resident fails to fully and accurately report information related to income or family composition, the resulting improper payment must be returned to HUD. When owner/agents opt to assist with that process, residents and owner/agents enter in to a repayment agreement. This is common, yet very few owner/agents have policies or supporting forms to ensure compliance and consistent treatment of residents. This policy and these supporting forms can help ensure compliance with both occupancy requirements and fair housing requirement. Both Pre-HOTMA and HOTMA compliant versions are available.
In 2016 HUD introduced new policies that help owner/agents “streamline” the verification and certification process. Streamlined Determination of Fixed Income, Streamlined Verification of Assets & Income from Assets and Streamlined Certification for Fixed Income Families all make Annual Recertification easier and faster. In 2024, HOTMA changed the process slightly. We have created new Pre-HOTMA Streamlining forms and Streamlining forms that are compliant with HOTMA rules including a policy templates, self-certifications and notices.
The Student Rule applies to both Section 8 and non-Section 8 programs…they’re just different.
These forms include Student Certifications for both Section 8 and non-Section 8 programs, supporting verifications and supporting notices.
Unit Transfers may be required (e.g. VAWA, RAM) or may be based on resident requests. These forms can be used to define and support the Unit Transfer/Split Household Policy including supporting checklists and resident notices.
We offer a Unit Transfer FASTForms Package that provides all of these forms for a discounted price ($500).
The Violence Against Women Act (VAWA) provides protections to survivors/targets of VAWA crimes which include domestic violence, dating violence, stalking and sexual assault. Owner/agents are required to develop comprehensive policies that include a standard VAWA policy explaining how residents and applicants can excercise these protections. Owner/agents must also develop a VAWA Emergency Transfer (VET) Plan. Please note that our VAWA Policy includes the VAWA Emergency Transfer Plan or the VAWA Emergency Transfer Plan can be purchase separately.
For additional information about current VAWA requirements for HUD's MFH programs, see our RBD OnDemand Training Violence Against Women Act
We offer a VAWA FASTForms Package that provides all of these forms for a discounted price ($500).
This is a collection of our most requested verification forms. These include 3rd party verification forms along with self-certifications.
